Finance & Payroll Manager

Job Summary

We are looking for a hands-on Finance & Payroll Manager to manage our day-to-day payroll and financial activities. This person will be responsible for making sure payroll is processed accurately and on time, financial records are kept organized, and management has the information needed to make sound business decisions.

The role will include payroll administration, QuickBooks, reconciliations, budgeting, and financial reporting. We are looking for someone who is organized, dependable, detail-oriented, and comfortable taking ownership of their work. The right person will be able to identify issues, follow through on them, and help us improve our financial processes as the company continues to grow.

Responsibilities

1. Payroll

• ADP processing
• Payroll changes and employee setup/termination
• Reimbursements
• PTO/payroll adjustments
• Payroll documentation
• Payroll reconciliation
• Employee payroll questions

2. Accounting/financial management

• QuickBooks oversight
• Monthly P&L by location/state
• Bank/credit-card reconciliations
• Payroll reconciliation
• AP/AR oversight

3. Budgeting & financial planning

• Annual operating budget
• Monthly budget vs. actual
• Location-level budgets
• Payroll/ staffing projections
• Cash-flow forecasting
• New-clinic financial models
• Alert when actual spending is materially above budget

Requirements

• 5+ years of experience in accounting, finance, payroll, or a similar role.
• Strong hands-on experience with payroll processing and ADP, including payroll changes, new hires, terminations, deductions, PTO, reimbursements, and payroll reporting.
• Strong working knowledge of QuickBooks and accounting processes, including reconciliations, accounts payable, and financial reporting.
• Experience preparing and managing budgets, forecasts, and budget-versus-actual reports.
• Strong Excel skills and the ability to organize and analyze financial data.
• Experience working with multi-location or multi-entity organizations is preferred.
• Strong attention to detail and ability to maintain accurate and organized employee and financial records.
• Strong communication skills and the ability to respond to employees and management in a timely and professional manner.
• Ability to work independently, manage deadlines, and take ownership of payroll and financial responsibilities.

Pay: $27.00 - $33.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person