Finance and Projects Administrator

At FORTÉ, every role plays a part in reimagining how the modern workplace works. Whether you're on the front lines with customers or behind the scenes making things run, your work helps people connect, collaborate, and get things done. From classrooms to control centers, we design and deliver the systems that power smarter, more connected workplaces – and it all starts with the people who make them possible.

We are seeking a highly organized and proactive Finance & Projects Administrator to support the financial operations of our business. This is a varied role that combines finance administration, bookkeeping, project support and office administration responsibilities.

The successful candidate will play a key role in maintaining accurate financial records, supporting project delivery processes, managing supplier and customer transactions and helping ensure the smooth running of day-to-day business operations.

What You'll be Doing:

Finance Administration

• Complete monthly bookkeeping activities and support month-end processes.
• Liaise with external accounts, support with information as required.
• Generate and issue customer invoices in accordance with contract milestones and project deliverables.
• Monitor invoice status, obtain payment dates and proactively follow up with customers to ensure invoices are received, approved, and processed. Resolve customer invoice queries and payment issues.
• Manage invoice submissions through customer procurement and payment platforms, including SAP Ariba, Coupa, and similar systems.
• Process supplier invoices and ensure purchases comply with company procurement procedures.
• Manage supplier payment runs to ensure timely settlement of invoices.
• Administer employee expense claims and office expenditure.
• Perform regular bank reconciliations and maintain accurate financial records.
• Prepare and submit VAT returns.
• Produce and maintain cashflow forecasts.
• Provide finance information and input for payroll processing.

Project Administration

• Support project managers with project administration and reporting activities.
• Monitor contract milestones and ensure financial documentation is aligned with project progress.
• Maintain accurate project records, documentation, and filing systems.
• Track project-related costs and liaise with internal teams regarding financial information.
• Assist with the preparation of project reports and management information.

General Administration

• Maintain organized financial and project records.
• Support continuous improvement of administrative and financial processes.
• Provide general administrative support to the management team as required.
• Assist with audit preparation and compliance requirements.

What You'll Bring to Assure Success:

• Previous experience in a finance, accounts, bookkeeping, or project administration role.
• Strong understanding of invoicing, accounts receivable, accounts payable, and bookkeeping principles.
• Experience preparing VAT returns and cashflow forecasts.
• Experience using financial systems and Microsoft Office applications, particularly Excel.
• Experience of Q360 advantageous.
• Experience working with customer procurement platforms such as SAP Ariba, Coupa, or similar.
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication skills with confidence in dealing with customers, suppliers, and internal stakeholders.
• Ability to work independently and take ownership of responsibilities.
• AAT qualification or working towards a finance-related qualification.
• Knowledge of payroll administration processes.
• Experience supporting project-based businesses.

Why Should You Apply?

At FORTÉ, your work matters, and it’s easy to see the impact you make.You’ll join a team that values your strengths, supports your growth, and shares your commitment to doing work that moves people and organizations forward. With bold momentum and a clear mission, FORTÉ is a place where you can bring your best – and build what’s next.