Finance Assistant

Build your finance experience in a welcoming school community

Permanent part-time | 16 hours per week across four days.

At Great Southern Grammar, every role contributes to the experience of our students, families and staff. Behind the learning, care and opportunities offered across our School is a professional Business and Administration team that keeps important systems accurate, timely and well supported.

We are seeking an organised, dependable and detail-focused Finance Assistant to provide accounts payable, finance data entry and general administration support. This is a permanent part-time position working 16 hours per week, arranged as four hours per day across four days.

The role offers a practical opportunity to develop finance administration experience within a supportive team.

Previous finance experience will be valued but is not essential; training will be provided to someone who brings accuracy, sound judgement, a willingness to learn and a positive approach to service.

The opportunity

• Create and maintain accurate creditor information and process invoices and payments in accordance with approved School procedures and authorisations.
• Reconcile creditor statements, identify missing or inconsistent information and follow up or refer discrepancies appropriately.
• Complete accurate finance data entry and maintain registers, records, routine documentation and electronic filing.
• Support purchasing and procurement administration, including monitoring outstanding purchase orders and approvals.
• Assist the Finance Team with month-end activities, accounts payable reporting, audit information, asset-register updates and credit-card administration.
• Provide routine administration support to the Finance Team and, where finance workload permits, to the Head of Business Operations across approved business projects, procurement, risk, governance and compliance activities.
• Respond helpfully and professionally to staff, suppliers and service providers while maintaining confidentiality and appropriate financial controls.

What you will bring

• Strong attention to detail and the ability to complete repetitive, process-driven work accurately and within agreed timeframes.
• Good organisation and time-management skills, with a reliable and dependable approach to work.
• Basic computer literacy and confidence using Microsoft Outlook and Excel, together with the ability to learn finance systems and databases.
• Clear written and verbal communication skills and the ability to work cooperatively as part of a team.
• Sound judgement about confidentiality, established procedures and when to seek guidance or clarification.
• A positive, proactive attitude and a genuine interest in developing finance and administration skills.
• Previous accounts payable, administration, data-entry or finance-software experience will be advantageous but is not essential. Formal accounting qualifications are not required.
• A current Working with Children Check, satisfactory National Police History Check and appropriate Australian work rights, or capacity to satisfy these requirements before commencement.

A certificate or relevant study in business administration, accounting or office administration will be well regarded.

Why join Great Southern Grammar?

• A welcoming, values-driven and student-focused professional community.
• Professional learning, coaching and development opportunities relevant to the appointment.
• Salary-packaging options, a deferred salary scheme, staff tuition-fee discounts and an Employee Assistance Program, subject to eligibility and School arrangements.
• A spacious waterfront campus, onsite parking and the lifestyle opportunities of Albany and the Great Southern Region.

About Great Southern Grammar

Great Southern Grammar is a vibrant independent Christian co-educational day and boarding school for students from Pre-Kindergarten to Year 12. Grounded in Christian values and guided by our vision to Create YOUR impact, our community is shaped by Respect, Integrity, Courage and Compassion. Our 144-acre campus adjoins Oyster Harbour in Albany, creating a distinctive place to work, learn and belong.

How to apply

• Click on Apply Now.
• Include an up-to-date CV and a concise cover letter outlining administration, data-entry or accounts payable experience; confidence with systems and Excel; attention to detail; preferred workdays; and reasons for joining GSG.
• Position description can be found on the School's website.
• Applications close: 4.00pm AWST Sunday 06 September 2026.

Questions

For specific questions relating to the role, please contact the Head of Business Operations, Mr Matthew Bird via email [email protected] or telephone [0417 909 280](tel:0417 909 280).  For questions relating to the application process, please contact [email protected].

Our commitment

Great Southern Grammar is an equal opportunity employer and is fully committed to protecting children and maintaining a child-safe environment. Successful applicants must satisfy child-protection screening, adhere to the School’s child-protection policies and comply with relevant laws and regulations. Applicants must be Australian citizens or hold a current visa that permits them to work in Australia.