Finance Assistant

Administrative Assistant

We are seeking an organized, responsible, and detail-oriented Administrative Assistant to support the company’s daily administrative and financial activities.

Key Responsibilities:

• Perform general administrative and office support activities.
• Support Accounts Payable activities, including invoice entry, payment tracking, document review, and verification.
• Record and review financial transactions and supporting documentation.
• Perform account reconciliations and verify payment and transaction information.
• Execute routine administrative and financial procedures accurately and on time.
• Prepare, issue, review, organize, file, and control administrative and financial documents.
• Maintain organized physical and electronic records.
• Create, maintain, and update spreadsheets, reports, and administrative controls.
• Assist with invoice processing and data entry.
• Support internal controls related to payments, expenses, suppliers, and company documentation.
• Communicate with internal departments, suppliers, and business partners as needed.
• Provide general administrative support to management and other departments.

Qualifications:

• Previous experience in administrative, financial, accounting support, or related activities – experience level to be determined based on the candidate’s profile.
• Fluent or professional proficiency in both English and Portuguese is required.
• Strong knowledge of Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Good computer and data-entry skills.
• Strong organizational skills and attention to detail.
• Ability to manage documents, spreadsheets, deadlines, and multiple administrative tasks.
• Good written and verbal communication skills.
• Ability to work independently as well as collaboratively with different departments.

Language Requirements:

• English – Required
• Portuguese – Required

Experience:

• To be determined based on the candidate’s qualifications and professional background.

Pay: $14.00 - $15.00 per hour

Expected hours: 20.0 per week

Work Location: Hybrid remote in Clermont, FL 34714