Finance Assistant

Job Responsibilities

1. Invoicing & Billing

• Create and monitor invoices.
• Check invoice details and supporting documents.
• Prepare invoice recaps by period and customer/distributor.
• Monitor invoice status.

2. Account Receivable (AR)

• Monitor outstanding AR and due dates.
• Update payment status.
• Prepare and update AR Aging.
• Follow up on overdue invoices.

3. Claim Administration

• Check claim documents and supporting documents.
• Prepare claim recaps by customer/distributor, period, type, and amount.
• Maintain claim filing.
• Monitor claim status until payment.

4. Payment & Reconciliation

• Verify payment documents.
• Record payments in the system.
• Match payments with invoices and outstanding AR.
• Perform regular payment reconciliation.
• Follow up on payment differences or unidentified payments.

5. Account Payable (AP)

• Check payment documents.
• Prepare and update AP Aging.
• Ensure supporting documents are complete.
• Ensure tax calculations are correct.

6. Document & Reporting Support

• Maintain and organize Finance documents.
• Ensure documents are easy to track and retrieve.
• Support regular Finance reports.
• Maintain data accuracy and completeness.

7. Reporting

• Prepare weekly and monthly reports comparing distributor and internal data.
• Prepare Finance data for reporting and analysis.
• Prepare weekly and monthly reconciliation reports.

Qualifications

• Bachelor's degree in Accounting or Finance.
• Minimum 3 years of experience in Offline Business.
• Proficient in Excel, including Pivot Table, XLOOKUP, VLOOKUP, and IF formulas.
• Experience handling claims from channels and distributors.
• Experience with VAT (PPN) and Income Tax (PPh) calculations.