Finance Assistant

Purpose of the Role

The Finance Assistant is responsible for providing accounts payable, payroll and general finance support to the Financial Controller, Senior Leadership Team members and all teams across the company, including Sales, Estimating and Delivery. This role includes processing accounts payable in Plexa and Xero, assisting with supplier and subcontractor payment processes, processing fortnightly payroll through Xero, and providing finance-related administrative support across the business as required.

Working Relationships

This role reports directly to the Financial Controller and liaises with Senior Leadership Team members, Sales, Estimating, Delivery, subcontractors, suppliers and creditors regarding invoices, accounts payable processing, payments, and general accounts information, as well as internal staff members regarding payroll, corporate cards and expense claims.

Working Conditions

This is a full-time position working in an office environment.

Major Accountabilities - Girvan Group Pty Ltd & Girvan Group (Qld) P/L

Accounts Payable

• Ensure invoices are only processed where authorised in accordance with internal processes and procedures.

• Process accounts payable invoices in Plexa and Xero, ensuring accuracy of supplier details, coding, approvals and supporting documentation.

• Log accounts payable invoices received and distribute to Project Managers for review and authorisation.

• Follow up with Project Managers each month on any accounts payable invoices not returned.

• Review all invoices for appropriate documentation and approval prior to payment.

• Reconcile supplier statements, review, and correct discrepancies.

• Respond to requests for payments and process accordingly, including retentions.

Accounts Receivable

• Process and allocate customer payments

• Follow up outstanding invoices with Project Managers

General Ledger

• Reconcile bank accounts & credit cards monthly.

• Prepare and pay monthly PAYG & Payroll Tax commitments.

• Pay recurring monthly office expenses on time, phones, rent etc.

• Assist with month end, yearend reports, and journals.

Payroll

• Process fortnightly payroll through Xero.

• Maintain accurate employee payroll records, including leave entitlements, tax file declarations, superannuation details and other required employee data.

• Create and update employee records in Xero as required.