Finance Assistant

Finance Assistant

Location: Coram’s Fields, 93 Guilford Street, London, WC1N 1DN

Salary: £30k per annum

Benefits: Defined contribution pension scheme, tax free childcare scheme, cycle to work scheme, employee assistance programme (EAP), season ticket travel loan

Annual Leave: 26 days per annum (plus bank holidays)

Reporting to: Finance Officer

Contract: Permanent full-time

Hours: 35hrs per week from Monday to Friday

Role Summary

The Finance Assistant will provide support to the Finance Officer in delivering on a variety of operational finance support functions. Experience in a finance role is desirable, but not necessary. The right candidate will have strong IT skills, organisational skills, will be numerically confident, with a problem-solving mindset and an interest in working in the charity sector.

Key responsibilities:

1.      Work closely with the other Finance Assistant and Finance Officers to ensure the smooth operation of all finance matters

2.      Process sales and purchase invoices, bank receipts and payments using Sage Accounts, coding income and expenditure to the relevant departments/nominal ledger

3.      Maintain up to date records on computer book-keeping package (Sage) and to maintain relevant electronic files

4.      Reconcile transactions from bank statements and ensure that all accounts balance; to investigate any long-standing unreconciled transactions if not

5.      Other reconciliations, including Soldo (prepayment cards) and petty cash

6.      Process payroll using Sage Payroll, ensuring timesheets are accurate, received in a timely fashion and authorised as required

7.      Work with service managers to ensure effective fee recovery through fee invoicing, fee monitoring spreadsheets, and the production of weekly fee reports

8.      Assist with the monitoring of restricted income/expenditure

9.      Raise invoices for hire of halls and sports pitches

10.  Assist with year-end processes, including the annual audit

11.  Deputise for the Finance Officer as cover in the event of illness or annual leave

12.  Carry out other general bookkeeping duties commensurate with the role