Finance Assistant

The Role

We are looking for a highly organised and detail-oriented Finance Assistant to join our Finance team at Marks Electrical.

Working closely with the wider Finance team, you will play an important role in supporting the day-to-day financial operations of the business, ensuring transactions are processed accurately, records are maintained and queries are resolved efficiently.

This is an excellent opportunity for someone who enjoys working with numbers, has strong attention to detail and takes a proactive approach to improving processes and ways of working.

Working Hours: Office based Monday to Friday, 9:00am – 5:30pm.

Key Responsibilities

Sales Invoicing

• Process daily sales invoices accurately and promptly, ensuring all previous-day deliveries are invoiced correctly.
• Investigate and resolve any invoicing discrepancies.

Payment Processing & Reconciliation

• Process and allocate customer payments against the relevant sales invoices and credit notes.
• Ensure applicable finance subsidies are accurately recorded.
• Reconcile payments against remittance advice, investigating and resolving discrepancies.

Purchase Ledger & Supplier Invoicing

• Process supplier invoices and credit notes accurately and in a timely manner.
• Ensure all invoices received by email or post are recorded correctly within the company's finance system.
• Monitor outstanding invoices and ensure debit orders are converted into debit memos where required.
• Maintain accurate and up-to-date purchase ledger records.

Accounts Administration

• Monitor and manage the shared Accounts inbox, ensuring correspondence is dealt with efficiently.
• Organise and maintain supplier statements, invoices, credit notes and supporting documentation.
• Respond to internal and external finance-related queries professionally and promptly.

Invoice Discrepancies & Supplier Queries

• Investigate price and quantity discrepancies on supplier invoices.
• Liaise with manufacturers and suppliers to resolve queries and raise claims where necessary.
• Maintain and update the price and quantity query tracker, following up on outstanding claims to ensure timely resolution.

Customer Refunds

• Assist with monitoring and processing outstanding customer refunds.
• Ensure refunds are completed accurately and within agreed timescales.
• Liaise with relevant departments to resolve any issues or delays.

Process Improvement & Team Support

• Support the Finance team with general administrative and transactional duties.
• Identify opportunities to improve accuracy, efficiency and existing finance processes.
• Assist with additional finance-related tasks as required to support the continued growth of the business.

About You

Essential Skills & Experience

• Previous experience in a finance administration, accounts assistant or similar role.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• Good working knowledge of Microsoft Excel and other Microsoft Office applications.
• Strong communication skills and a professional approach when dealing with colleagues, customers and suppliers.
• A proactive, reliable and methodical approach to work.
• Ability to work both independently and collaboratively within a team.

Desirable

• Experience using accounting or ERP systems, ideally Microsoft Dynamics 365.
• Previous experience in purchase ledger, sales ledger or payment reconciliation.
• An interest in developing a career within finance or working towards an accounting qualification, such as AAT.

Why Join Marks Electrical?

Marks Electrical is a growing UK electrical retailer, and our Finance team plays a key role in supporting the efficient operation and continued development of the business.

You will join a supportive, fast-paced environment where accuracy, teamwork and continuous improvement are valued, with opportunities to develop your skills and gain experience across different areas of finance.

Job Types: Full-time, Permanent

Pay: £26,500.00 per year

Benefits:

• Casual dress
• Company pension
• Employee discount
• Free parking
• Life insurance
• On-site parking
• Profit sharing

Ability to commute/relocate:

• Leicester, Leicestershire: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 2 years (required)

Work Location: In person