Finance Assistant

Payroll Finance Assistant Job Responsibilities

1. Payroll Processing and Calculation

Responsible for assisting in payroll processing and calculating employees’ basic salaries, overtime pay, allowances, bonuses, deductions, and other payable items in accordance with company policies and applicable regulations, ensuring accuracy and timeliness.

2. Attendance and Personnel Data Verification

Responsible for collecting, organizing, and verifying employee attendance, overtime, tardiness, undertime, absences, leave records, and other payroll-related data, coordinating with the Human Resources Department to resolve discrepancies or errors.

3. Payroll Deductions and Employee Benefits

Responsible for verifying payroll deductions, including statutory government contributions, employee loans, leave, absences, and other authorized deductions, as well as assisting in calculating and verifying employer obligations for employee benefits and statutory contributions to ensure accurate and timely records and submissions.

4. Payroll Reports and Salary Disbursement

Responsible for preparing payroll sheets, payroll summaries, and related reports, assisting with salary disbursements, and verifying bank payment details to ensure accuracy, completeness, and confidentiality.

5. Bank Reconciliation and Banking Transactions

Responsible for assisting in reconciling bank statements with company books and financial records, checking bank deposits, check receipts and payments, bank charges, and other transactions, and promptly identifying and reporting discrepancies. Perform check encashment, check deposits, and other banking transactions as authorized and in accordance with internal approval procedures, while maintaining proper supporting documents.

6. Invoice Preparation and Financial Documentation

Responsible for assisting in preparing and issuing invoices based on approved transaction details and supporting documents, organizing payment and collection records, and verifying invoice amounts, transaction details, and other information to ensure accuracy, completeness, and compliance with company procedures.

7. Materials and Office Supplies Inventory Management

Responsible for assisting in monitoring inventory levels of company materials, office supplies, and other assigned items; recording stock receipts, issuances, and usage; periodically reconciling physical inventory with inventory records; and reporting discrepancies, shortages, or replenishment requirements promptly.

8. Payroll Inquiries and Interdepartmental Coordination

Responsible for assisting with employee inquiries regarding salaries, deductions, allowances, and other payroll matters, coordinating with the Human Resources Department and other relevant departments to ensure timely resolution.

9. Financial Records and Document Management

Responsible for maintaining, updating, organizing, and filing payroll records, attendance records, bank transaction documents, invoices, inventory records, and other financial documents, ensuring completeness, accuracy, confidentiality, and easy retrieval.

10. Financial Compliance and Internal Controls

Responsible for complying with company financial policies, internal approval procedures, and applicable laws and regulations, ensuring that payroll processing, banking transactions, invoice issuance, inventory records, and other financial activities meet the required standards.

11. Other Finance Duties

Responsible for assisting with the daily operations of the Finance Department, including data entry, report preparation, document processing, and other related financial tasks, as well as performing other duties assigned by the supervisor or management.