Finance Assistant

Position Overview

This role delivers dedicated administrative and financial operational support to the school retrofitting project team. The incumbent will own the full workflow of billing, invoice verification and expense reimbursement, maintain standardized financial records, and handle periodic financial document submission to the branch/head office, alongside general office administration and human resource auxiliary duties. This position requires strict compliance with World Bank procurement guidelines, DPWH project specifications, Philippine local regulations and company financial policies, to ensure traceable, efficient and compliant financial and administrative operations for the project.

Key Responsibilities

• Receive, validate and process vendor/supplier invoices, billing statements and payment applications; verify supporting vouchers, pricing consistency, approval signatures and tax compliance before advancing for payment processing.
• Manage end-to-end employee expense reimbursement: review claim forms, cross-check supporting receipts and expenditure justifications, confirm alignment with company expense policies, and submit approved claims to the finance department for settlement.
• Compile, collate and submit complete financial and billing document packages to the branch/head office in accordance with scheduled timelines; track submission status, follow up on queries, revision requests and payment progress, and resolve document discrepancies in a timely manner.
• Maintain accurate, up-to-date physical and digital financial records including invoice ledgers, expense logs, payment tracking sheets and reimbursement files; preserve full audit trails to meet World Bank and project audit requirements.
• Support the project management team in preparing financial data, cost summaries and supporting documents for project progress reports, interim payment applications and internal/external audits.
• Coordinate with suppliers, vendors and internal teams to follow up on missing receipts, corrected invoices or supplementary documentation when gaps or discrepancies are identified.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Office Administration or a related field.
• Minimum 1–2 years of working experience in administrative roles with hands-on experience in invoice processing, expense reimbursement, billing documentation and financial record-keeping.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); ability to build and maintain financial spreadsheets, logs and summary reports.
• Fluent in written and spoken English; ability to communicate professionally with internal teams and external stakeholders at all levels.
• Meticulous attention to detail and strong numerical accuracy; ability to identify errors and inconsistencies in financial documents and data.
• Strong organizational and time management skills, with proven ability to multitask and meet strict deadlines in a fast-paced construction project environment.
• High integrity and ability to handle confidential financial and personnel information with discretion.
• Basic understanding of financial compliance and document audit requirements.

Preferred Qualifications

• Prior working experience in infrastructure/construction projects, especially World Bank-funded projects.
• Familiarity with Philippine tax regulations, labor laws and government procurement procedures.
• Ability to remain calm and effective when handling urgent financial document submissions and emergency administrative tasks.

Pay: Php20,000.00 - Php25,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• On-site parking
• Opportunities for promotion
• Pay raise

Work Location: In person