Finance Assistant

Position : Finance Assistant

Reports to : Finance and Administration Officer/ Director

KEY AREAS OF RESPONSIBILITY

 To implement day to day finance operations of the Accounts Department

 To assist the Finance and Administration Officer (FAO) develop appropriate

financial systems and implement them effectively

 To prepare budgets and financial reports as necessary and submitted on time.

 To assist the FAO to prepare necessary documents for financial audit.

 To provide administrative and logistical support

 To supervise the work and auxiliary part-time employees (cleaner etc.)

 To implement day to day finance operations of run the Accounts Department

 Process all advances for travel payments both by cheque and cash as per

financial policies and procedures and approved requisition

 Handle bank transactions as assigned (cheques deposit and cash withdrawal

for petty cash)

 Maintain up to date financial records in an efficient and easily retrievable form

on Tally

 Make payments for office rentals and facilities

 Manage petty cash expenses for the office

 Make reimbursement to staff within the given limitations

 To assist the Finance and Administration Officer (FAO) to develop appropriate

financial systems and implement them effectively

 Assist the FAO to regularly review the financial policies and procedures and

suggest improvements as may be necessary.

 To assist FAO in processing FCRA prior permission and registration applications

for partner NGOs

 To prepare financial reports as necessary and submitted on time.

 Prepare cash reconciliation on a monthly basis

 to prepare monthly accounts statements breakdown by project/donor and as

per expenditures

 To assist the FAO to prepare necessary documents for financial audit.

 prepare financial reports and other financial documents for scrutiny by auditors

 To provide administrative and logistical support

 To ensure all Dasra staff are covered under the relevant insurance policy. For

this, be responsible for processing of all documents and follow up with staff

and insurance company.

 Maintain register of all incoming and outgoing mail including couriers (***

new)

 Ensure that telephone systems and internet connections are in good working

order and to ensure immediate maintenance to rectify the problem

Job Description

Key Areas of Responsibilities

Specific Duties

• 2 -

 To provide logistical assistance to program staff during workshops,

conferences and other events (travel, photocopy, materials etc.)

 To ensure proper maintenance of office equipment

 To handle all procurement and issue of office supplies

 To maintain an up to date efficient filing system for the finance department

 To supervise the work of the auxiliary part-time employees (cleaner etc.)

 Supervise the work of the part time workers (office cleaner) and ensure

expected standards are met.

1. Education and Work Experience

 Graduate degree in business administration/finance management

 Knowledge and experience of using Tally is must

 Minimum of 1 year of professional experience in the accountancy and

administration. Experience in development sector, preferably with grass-root

experience would be added advantage.

2. Required Skills, Abilities and Attitude

 Good communications and writing skills.

 Fluency in oral and written English and Hindi is essential.

 Ability to work as a member of a diverse team.

 Must be comfortable working with a flexible and demanding work schedule and

environment.

 Excellent organizational skills, meticulous attention to detail and ability to

adapt to changing situations. Able to multi-task and prioritize while performing

a variety of tasks with minimal direction.

 Ability to self-initiate, problem solve, make decisions independently and to

know when to seek additional guidance.

 Good analytical skills.

 Keen learning attitude and participatory in approach.

 Willingness and flexibility to move seamlessly from role to role depending on

the context.

Pay: ₹12,000.00 - ₹15,000.00 per month

Work Location: Remote