Finance Assistant - Purchase Ledger

Swiss Camplings has a proud history as a family run laundry going back well over 100 years. Through a real attention to detail and a passion for delivering the best quality and service, we have become a key supplier to many prestigious hotels, guest houses, holiday parks and restaurants.

Our Philosophy - ‘it’s the service that makes the difference’

Our Values

· Getting it right first time – We plan and hold focus

· Teamwork – We have a reliance on it balancing complex activities to work as a whole.

· Respect & Integrity – Our reputation is important to us – dealing with circumstances as we would wish to be treated.

· Welfare – Our people make us better, we act as one family; safe and secure.

SUMMARY OF ROLE

The Purchase Ledger is the prime responsibility for the position within the company, whilst operating within the finance team to support wider finance needs of the business. Key point of contact for all supplier invoice queries, responsible for timely and accurate processing of Accounts Payable.

Role reports to: The Finance Supervisor.

MAIN DUTIES & RESPONSIBILITIES

· Processing high levels of varying value invoices from start to finish, ensuring invoices are matched to delivery note/purchase orders, price checking, obtaining correct authorisation from the management team to process, input and file invoices using an automated system - Lightyear.

· Provide relevant information to the Finance Supervisor/Finance Manager to assist with the month end process.

· Processing payment runs to include sending remits.

· Reconciling statements in a timely manner and liaising with suppliers on queries.

· Monitor suppliers pricing and assess for risk and sustainability.

· Handling all invoice queries and disputes in a professional and timely manner.

· Building good relationships with suppliers and being the main point of contact for all payment issues while providing excellent service to both external customers and internal stakeholders.

· Running reports, reconciliation and completing basic data analysis.

· Adapt to evolving systems and contribute towards continuous development of the role.

· Willingness to provide cover for others during absence.

· Ability to work on own initiative and meet deadlines.

· Strong MS office (Including Excel) skills are essential. It is your responsibility through online help, attending training courses provided and shared team knowledge to keep your skill level up to date.

ADDITIONAL DUTIES & RESPONSIBILITIES

· To always take care of your own safety and the safety of others by complying with the Health & Safety Policy at all times.

· Maintaining working practices that reflect the overall ethos and vision of Swiss Camplings, including following our policies, procedures and code of conduct.

· Promoting the well-being of employees in line with the vision and values of Swiss Camplings.

· Proactively assisting Swiss Camplings leadership team in developing and making viable suggestions for the improvement of the business and your role.

· Sharing good practice with colleagues in support of the continuous improvement of the business.

· Taking responsibility for personal development.

· Attending and being involved in team meetings, training, as well as all personal development meetings, including supervisions.

· Respecting and supporting the whole Swiss Camplings team.

· In addition to the duties set out in this job description the post holder may at times be required to undertake additional or other duties to meet the needs of Swiss Camplings which may require travel to other sites.

PERSONAL QUALITIES

The Finance Assistant (Purchase Ledger) role is especially suited for someone who fits the following description:

· A person who possesses a self-motivated and conscientious work ethic.

· They will be methodical, organised and accurate.

· They have a good level of education with a minimum of 5 GCSEs with a pass in Mathematics and English.

· Previous Purchase Ledger experience.

· A confident person who strives for efficiency but understands how their actions can affect others.

· Someone who supports the company’s sustainability goals.

· A team player who not only supports the Finance Team but can appreciate the bigger pictu re and understand how their work fits into the department and the wider company.

· Someone who understands the ethical responsibilities of a Finance role and acts with confidentiality, integrity and due care.

· A positive person that can be accountable for their actions and always look to help solve any challenges the team or company faces as they arise.

PERSONAL DEVELOPMENT

As part of Swiss Camplings, it is our desire to invest in you personally. We do so through one to one’s, and on-going training.

One to One’s

Monthly One-to-one employee meetings are completed in order to give opportunity to talk through successes, challenges, development/training needs, and other work-related issues as they arise.

Training

Regular on-going training is provided within work hours in the following contexts: Mandatory training relevant to the role, organisational wide training, team meetings and opportunities for regular professional training.

For the right candidate we will look to support you to study for your AAT qualification after 12 months of service.

Pay: From £28,000.00 per year

Benefits:

• Canteen
• Company pension
• Free parking
• On-site parking
• Sick pay

Work Location: In person