Finance Associate

Job Summary

The Finance Associate is responsible for assisting in the day-to-day financial operations of the company, including petty cash voucher processing, cash request consolidation, tax filing support, preparation of disbursement vouchers, and maintenance of financial records. The position ensures that financial transactions are properly documented, accurately processed, and supported by complete documentation in accordance with company policies and applicable tax regulations.

Key Responsibilities

Petty Cash Voucher and Cash Request Consolidation

• Consolidate petty cash vouchers and cash requests from different departments for proper monitoring, processing, and documentation.
• Review submitted vouchers and supporting documents to ensure completeness, accuracy, and compliance with company policies.
• Assist in monitoring petty cash transactions and maintaining organized records of cash requests and reimbursements.

Tax Compliance and BIR Transactions

• Assist in the preparation and filing of Value-Added Tax (VAT) returns and withholding tax returns in accordance with applicable deadlines and regulatory requirements.
• Process and monitor transactions through the Bureau of Internal Revenue (BIR) online portals and other relevant tax platforms.
• Generate and prepare Data Alphalist of Payees (DAT) files and other required tax submission documents.

Disbursement Voucher Preparation and Documentation

• Prepare disbursement vouchers (DVs) based on approved Requests for Payment (RFPs), ensuring that the amounts, payee details, and supporting documents are accurate and complete.
• Verify the availability of approved RFPs, invoices, official receipts, purchase orders, and other necessary attachments before processing disbursement vouchers.
• Ensure the proper filing, organization, and maintenance of DVs and their corresponding supporting documents for easy retrieval and audit purposes.
• Monitor the status of prepared DVs and coordinate with concerned departments regarding incomplete documentation or discrepancies.

Financial Records and Administrative Support

• Provide administrative and clerical support to the Finance Department, including data encoding, document preparation, filing, and report consolidation.
• Assist in reconciling financial records and verifying transaction details as assigned by the Finance team.
• Coordinate with other departments and branches to obtain necessary financial documents and resolve discrepancies.
• Perform other finance-related duties and responsibilities as may be assigned by the immediate supervisor.