Finance Clerk

Job Summary

The Finance Clerk is responsible for supporting the day-to-day finance and accounting operations of the company. The role involves processing financial transactions, maintaining accurate accounting records, handling invoices and payments, performing reconciliations, and assisting with month-end and year-end closing activities.

Candidates with experience in General Ledger (GL), journal entries, account reconciliation, and month-end closing will have an added advantage.

Key Responsibilities

• Process and record daily financial transactions accurately and in a timely manner.
• Assist with General Ledger (GL) activities, including preparation and posting of journal entries.
• Maintain and update General Ledger accounts and supporting schedules.
• Assist with month-end and year-end closing activities.
• Prepare and post accounting entries for accruals, prepayments, depreciation, expenses, and other adjustments.
• Perform bank, supplier, customer, and General Ledger reconciliations.
• Assist with accounts payable and accounts receivable activities.
• Process invoices, payment vouchers, receipts, credit notes, and other accounting documents.
• Verify invoices and supporting documents before processing.
• Maintain proper filing and documentation of financial records.
• Assist in preparing monthly financial reports and accounting schedules.
• Investigate and resolve discrepancies in financial records and transactions.
• Assist with audit requirements and provide supporting documents when requested.
• Maintain confidentiality of financial and company information.
• Ensure accounting transactions are recorded according to company policies and procedures.
• Perform other finance and accounting duties assigned by the Finance Manager or Accountant.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 1–2 years of relevant experience in finance or accounting is preferred.
• Experience in General Ledger (GL) is highly preferred / an added advantage.
• Familiarity with journal entries, account reconciliation, accruals, prepayments, and month-end closing.
• Good knowledge of Microsoft Excel and Microsoft Office applications.
• Experience with accounting software or ERP systems such as AutoCount, SQL Accounting, UBS, Xero, QuickBooks, SAP, or similar systems is an advantage.
• Good understanding of basic accounting principles.
• Strong numerical and analytical skills.
• High attention to detail and accuracy.
• Good organizational and time-management skills.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.
• High level of integrity and confidentiality.

Preferred Experience

Candidates with experience in the following areas will be given preference:

• General Ledger (GL)
• Journal entries and adjustments
• Bank and GL reconciliation
• Accruals and prepayments
• Month-end and year-end closing
• Preparation of accounting schedules
• Accounts payable and accounts receivable
• Audit support
• ERP/accounting software

Key Skills

• General Ledger (GL) accounting
• Journal entries
• Account reconciliation
• Invoice and payment processing
• Accounts payable and receivable
• Microsoft Excel
• Accounting/ERP systems
• Financial record keeping
• Attention to detail
• Problem solving
• Time management
• Confidentiality and integrity

Performance Indicators

• Accurate and timely recording of financial transactions.
• Accurate General Ledger maintenance and reconciliation.
• Timely completion of month-end closing activities.
• Proper processing and documentation of invoices and payments.
• Minimal errors and discrepancies in accounting records.
• Timely submission of assigned financial reports and schedules.
• Compliance with company accounting policies and procedures.