Finance Clerk

1. Summary:

Explospot Systems is seeking a detail-oriented and organised Finance Clerk to join our finance team on a full-time, permanent basis. The successful candidate will be responsible for accounts payable and receivable, bookkeeping, reconciliations and month-end support using Sage Accounting. This role is ideal for someone with solid accounting knowledge, strong numerical accuracy and experience working in a manufacturing or engineering environment.

2. Role and Responsibilities:

2.1 Accounts Payable (Creditors)

• 2.1.1 Capture supplier invoices and credit notes in Sage Accounting.
• 2.1.2 Match purchase orders, goods received notes and supplier invoices before capture.
• 2.1.3 Prepare weekly payment schedules for management approval.
• 2.1.4 Load approved supplier payments and file proof of payment.
• 2.1.5 Reconcile debtor accounts and resolve customer queries.
• 2.1.6 Maintain accurate creditor master records and handle supplier payment queries.

2.2 Accounts Receivable (Debtors)

• 2.2.1 Prepare and issue customer invoices and credit notes.
• 2.2.2 Capture and allocate customer receipts.
• 2.2.3 Send monthly customer statements.
• 2.2.4 Monitor the debtors age analysis and follow up on overdue accounts.
• 2.2.5 Reconcile supplier statements and resolve discrepancies.
• 2.2.6 Maintain accurate debtor master records.

2.3 Bookkeeping & Reconciliations

• 2.3.1 Perform day-to-day bookkeeping in Sage Accounting.
• 2.3.2 Prepare monthly bank reconciliations.
• 2.3.3 Manage and reconcile petty cash.
• 2.3.4 Process journals and general ledger adjustments as instructed.
• 2.3.5 Reconcile balance sheet accounts and clear suspense items.
• 2.3.6 Maintain organised electronic and physical financial records.
• 2.4 Month-End, Reporting & Compliance
• 2.4.1 Support month-end close procedures and accruals.
• 2.4.2 Assist with VAT201 return preparation and SARS eFiling submissions.
• 2.4.3 Generate financial and management reports from Sage Accounting.
• 2.4.4 Assist with year-end and audit preparation, and ad hoc finance tasks.

3. Preferred Qualifications:

• 3.1 Grade 12 (Matric).
• 3.2 Certificate or Diploma in Accounting, Finance, Bookkeeping or a related field.
• 3.3 At least 2 years’ experience in bookkeeping, accounts payable/receivable or a similar finance role.
• 3.4 Practical experience using Sage Accounting (essential).
• 3.5 Proficiency in Microsoft Excel, Word and Outlook.
• 3.6 Strong attention to detail and numerical accuracy.
• 3.7 Good communication and organisational skills.
• 3.8 Ability to work independently and meet deadlines.

4. Preferred Experience:

• 4.1 Experience in a manufacturing, engineering or industrial environment.
• 4.2 Working knowledge of VAT and SARS eFiling.
• 4.3 Exposure to stock costing and inventory valuation.

5. Key Competencies:

• — Attention to detail
• — Integrity and confidentiality
• — Time management
• — Problem-solving ability
• — Strong numerical and analytical skills
• — Teamwork and collaboration
• — Professional communication skills

Pay: R7 900,00 - R20 000,00 per month

Experience:

• SAGE one Accounting : 3 years (Required)

Work Location: In person