Finance Co-ordinator

About the role

You will play an important role in ensuring our financial records are accurate, jobs are ready for billing, supplier invoices are processed correctly, and outstanding customer accounts are actively managed. This is a hands-on role supporting the day-to-day finance and administration functions of the business.

Key responsibilities

• Finalise customer billing, ensuring client purchase orders are correctly matched in Work Guru
• Monitor accounts receivable and follow up outstanding debtors to support healthy cash flow
• Prepare and distribute reporting to Sales and Support for review and close-out
• Complete accurate monthly SLA billing
• Reconcile NZD and AUD bank accounts and credit cards
• Verify project-related supplier invoices against purchase orders before processing in Xero and Work Guru
• Process and maintain non-project-related supplier invoices in accordance with company procedures
• Monitor RMAs and ensure credit notes are received and processed correctly in Xero and Work Guru
• Reconcile supplier statements monthly and investigate and resolve discrepancies
• Manage company fleet requirements, including servicing, registrations and RUC renewals

About you

• Previous experience in an accounts payable and/or accounts receivable role
• Working knowledge of Xero
• Experience with a job management system; Work Guru experience would be advantageous
• Strong attention to detail and a high level of accuracy
• Excellent organisational skills and the ability to manage multiple priorities
• Ability to work independently while also working collaboratively with the wider team
• Intermediate Excel skills
• Good working knowledge of Microsoft Office and Microsoft Teams
• A proactive approach to identifying and resolving issues