Finance Controller

II. KEY DUTIES AND RESPONSIBILITIES

A. Financial Management and Reporting

• Oversee the preparation and review of monthly, quarterly, and annual financial statements.
• Prepare financial performance reports, including income statements, balance sheets, and cash flow statements.
• Analyze revenue, expenses, gross profit, net profit, and financial variances.
• Provide management with accurate financial information for business planning and decision-making.
• Ensure financial records are complete, properly supported, and updated.
• Monitor the company's financial performance against approved budgets and targets.

B. Budgeting and Cash Flow Management

• Prepare and consolidate annual operating budgets in coordination with department heads.
• Monitor actual expenses against approved budgets.
• Prepare cash flow forecasts to ensure sufficient funds for company operations.
• Monitor cash positions, bank balances, receivables, and payables.
• Recommend cost-control measures and improvements in financial efficiency.
• Monitor significant cash requirements and report potential cash shortages to management.

C. Accounting and Internal Controls

• Supervise the accuracy and completeness of accounting records.
• Review journal entries, account reconciliations, and supporting financial documents.
• Ensure proper documentation and approval of disbursements and financial transactions.
• Establish controls to prevent unauthorized spending, inaccurate recording, fraud, and financial losses.
• Review bank reconciliations, cash advances, revolving funds, and liquidation reports.
• Ensure that financial transactions are recorded in the correct accounts and accounting periods.
• Coordinate with internal and external auditors during financial reviews and audits.

D. Sales and Revenue Monitoring

• Monitor sales revenue from all JEMC branches and sales channels.
• Reconcile sales reports against official receipts, invoices, collections, and bank deposits.
• Verify the completeness of daily sales remittances and collection reports.
• Monitor discounts, promotional expenses, commissions, and other sales-related costs.
• Analyze product profitability and gross margins for JEMC's electric mobility products.
• Investigate material discrepancies between recorded sales, collections, and actual deposits.
• Provide management with periodic sales and profitability reports.

E. Inventory and Cost Control

• Coordinate with Inventory, Warehouse, Sales, and Operations regarding inventory valuation and reconciliation.
• Review inventory costing and the recording of product purchases, stock transfers, and releases.
• Monitor the financial impact of damaged, missing, obsolete, or slow-moving inventory.
• Review the accuracy of inventory-related accounting records and cost of goods sold.
• Investigate significant discrepancies between physical inventory and recorded balances.
• Ensure that inventory adjustments are supported by documentation and approved by authorized personnel.

F. Accounts Receivable and Accounts Payable

• Monitor customer accounts receivable and collection performance.
• Review the aging of outstanding customer accounts and dealer balances.
• Monitor supplier obligations and payment schedules.
• Verify the completeness of supporting documents before payments are processed.
• Coordinate with Sales and Business Development regarding overdue customer and dealer accounts.
• Recommend appropriate actions to improve collection efficiency and manage payment obligations.

G. Taxation and Regulatory Compliance

• Coordinate the preparation and timely filing of applicable tax returns and financial reports.
• Ensure compliance with relevant BIR requirements, including applicable invoicing and bookkeeping rules.
• Coordinate with external accountants, auditors, and tax professionals when necessary.
• Maintain organized financial records and supporting documents for audit and regulatory purposes.
• Monitor compliance with applicable Philippine accounting, tax, and financial reporting requirements.
• Ensure the confidentiality and security of financial information.

H. Branch Financial Control

• Monitor the financial performance of Davao, Tagum, General Santos, Digos, and other JEMC branches.
• Review branch cash reports, sales remittances, expenses, and revolving fund liquidations.
• Establish consistent financial reporting procedures across all branches.
• Review branch expenses against approved budgets and spending limits.
• Investigate unusual transactions, missing supporting documents, and unexplained variances.
• Submit consolidated financial performance reports to management.
• Recommend corrective actions for branches that fail to comply with financial procedures.

I. Management Advisory and Strategic Planning

• Provide financial analysis to support expansion, dealership development, and investment decisions.
• Evaluate the financial implications of proposed projects, purchases, and business partnerships.
• Identify opportunities to reduce operating costs and improve profitability.
• Prepare financial forecasts and business performance analyses.
• Advise management on financial risks and internal control weaknesses.
• Recommend improvements to accounting procedures and financial management systems.

III. KEY PERFORMANCE INDICATORS (KPIs)

The Finance Controller shall be evaluated based on the following performance indicators:

KPIPerformance StandardMonthly Financial ReportingSubmit complete financial reports by the approved monthly deadlineFinancial AccuracyMaintain accurate financial records with minimal unexplained discrepanciesBank ReconciliationComplete reconciliations within the approved reporting scheduleBranch Financial ReportingObtain complete and timely reports from all operating branchesCash Flow ForecastingMaintain updated forecasts and promptly report projected cash shortagesBudget MonitoringProvide regular budget-versus-actual analysisAccounts Receivable MonitoringSubmit updated aging reports and monitor overdue accountsAccounts Payable MonitoringMaintain accurate records of supplier obligations and due datesInventory ReconciliationCoordinate timely reconciliation and investigation of inventory variancesTax ComplianceMeet applicable filing and payment deadlinesInternal ControlsEnsure compliance with approved financial policies and proceduresAudit ComplianceMaintain complete supporting documents and address audit findings promptlyCost ControlIdentify and recommend measurable cost-saving opportunities

Pay: Php16,000.00 - Php17,000.00 per month

Work Location: In person