Finance Executive (3-month Contract)

About Circle Digital Ventures

Backed by leading ship operators and some of the largest ship owners in the world, Circle Digital Ventures (CircleDV) is a fast-growing maritime tech company reshaping the future of seafarer lives. Our ecosystem spans safety wearables, wellness solutions, and fintech services—all purpose-built for seafarers.

We're looking for a Finance Executive to join our growing team.

Key Responsibilities :

Reports To: Senior Finance Associate / Chief Financial Officer

AP Responsibilities

• Process and have the vendor invoices verified by the relevant team
• Manage payment schedules and ensure timely disbursement to vendors
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor inquiries and resolve payment-related issues

AR Responsibilities

• Generate and issue customer invoices based on contracts
• Monitor aging accounts receivable reports and follow up on overdue payments
• Reconcile customer accounts and resolve discrepancies
• Maintain accurate records of all receivable transactions
• Preparation of monthly AR reports
• Sending of monthly Statement of Accounts to customers

Office Administration & Regulatory Support:

• Monitor and manage office supplies and place orders when required.

• Maintain proper documentation and filing of accounting and administrative records.

• Provide general support to ensure smooth day-to-day operations of the office.

• Oversee office administration of operational activities including coordinating courier services, running office errands, and supporting logistics for internal meetings or events.

• Manage pantry supplies, ensure timely refilling, and maintain general cleanliness and organization of common office areas.

• Coordinate with vendors or building management for maintenance, repair, or facility-related requests.

Experience:

• 3+ years of relevant experience in accounting, finance operations, or bookkeeping.
• Hands-on experience in processing accounts payable, invoicing, reconciliations, and basic financial reporting.
• Familiarity with accounting systems (e.g., QuickBooks, Xero, Tally, or similar).
• Prior experience in a dual-role environment (accounting with administrative tasks) is advantageous.
• Willing to work in a start-up or fast-paced environment will be considered an asset.
• Candidates must be currently based in Singapore and authorized to work locally.