Finance Executive - Account Payable

Job Responsibilities:

Accounts Payable

• Process and verify supplier invoices accurately and in a timely manner.
• Match supplier invoices with Purchase Orders (PO), Delivery Orders (DO), Goods Receipt Notes (GRN) and supporting documents.
• Ensure invoices are posted to the correct GL accounts, project codes and tax codes.
• Prepare payment vouchers and payment schedules for approval.
• Ensure timely payments to suppliers in accordance with agreed credit terms.

Vendor Management

• Reconcile supplier statements and resolve invoice or payment discrepancies.
• Liaise with suppliers, procurement, store, project teams and internal departments on payment-related matters.
• Maintain accurate vendor master data and payment records.
• Coordinate with overseas suppliers and internal stakeholders to ensure accurate documentation for foreign purchases and tax compliance.

Tax & e-Invoice Compliance

• Support SST, Withholding Tax (WHT), Imported Taxable Services (IMTS) and e-Invoice compliance.
• Verify supplier e-Invoices and prepare self-billed e-Invoices for foreign suppliers.
• Review overseas supplier invoices to determine IMTS and WHT applicability.
• Assist in ensuring the correct Sales Tax treatment for scrap sales, including transactions involving Sales Tax exemption facilities, in accordance with SST regulations.
• Ensure timely submission and proper documentation in accordance with LHDN requirements.
• Maintain proper documentation for audit and statutory compliance.

Month-End Closing

• Assist in monthly and year-end closing activities.
• Prepare supplier reconciliations and audit schedules.
• Assist in preparing reports related to Accounts Payable and vendor balances.

Project Support

• Ensure supplier costs are correctly allocated to the respective project codes.
• Assist in preparing progress claims and payment certificates where required.
• Update and monitor intercompany transactions.

Inventory & Other Duties

• Participate in periodic stock counts and inventory verification.
• Support finance process improvement initiatives.
• Perform other finance and administrative duties assigned by Management.

Job Requirements:

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, or a related discipline.

Experience

• Minimum 3 years of relevant working experience in Accounts Payable.
• Experience in the construction, engineering, manufacturing, or project-based industry will be an added advantage.

Knowledge & Skills

• Good understanding of Accounts Payable processes and month-end closing.
• Good knowledge of SST, including Sales Tax exemption facilities, scrap sales, Withholding Tax (WHT), Imported Taxable Services (IMTS), e-Invoice, and basic accounting principles.
• Experience using SQL Accounting or other accounting software.
• Proficient in Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, IFERROR).

Personal Attributes

• Responsible, organised and detail-oriented.
• Able to work independently and meet deadlines.
• Good communication and interpersonal skills.
• Positive attitude with a willingness to learn and contribute to process improvements.