Finance Executive-Accounts Payable (Beginner/Intermediate)

1. Process Accounts Payable transactions, including invoice verification and proper GL code assignment. Ensure daily operational activities are completed on time.
2. Oversee the full AP cycle from invoice receipt to payment, including reimbursement claims, to ensure timeliness and quality meet KPIs and targets.
3. Communicate with suppliers and internal management on all AP matters, including invoicing, payment processing, and account reconciliation.
4. Monitor creditor aging reports. Ensure timely processing and payment of all requests, and prepare payment proposals according to the payment cycle.
5. Review paid and unpaid invoices to resolve payment inquiries and verify voiding to maintain accurate records.
6. Address all open or overdue items promptly, resolving payment discrepancies and issues in a timely manner.
7. Maintain organized files for financial records, documents, and information.
8. Support internal and external audit requests. Liaise with tax agents, bankers, authorities, and other external parties as needed.
9. Assist in developing and maintaining AP systems, policies, and procedures.
10. Monitor company cash position and manage fund movements, including banking facilities.
11. Prepare and review actual cash flow reports and cash flow forecasts.
12. Review payments prepared by subordinates.
13. Track account balances and expenses to analyze financial activities. Generate monthly reports and support management with cash flow analysis and reporting.
14. Participate in monthly and yearly stock counts on a rotational basis.
15. Perform other duties and assignments as directed by superiors from time to time.
16. Comply with all ISO requirements (including all management-approved standards), as well as safety practices, standard operating procedures, work instructions, policies, and company guidelines.
17. Protect and retain all documents and records under your control to ensure they remain readily retrievable

Education & Experience:

• Education: Minimum Post Graduate Diploma, Bachelor's Degree, or Professional Degree in Accounting or an equivalent field.
• Experience: At least 2 years of working experience in Accounts Payable or any other accounting function. Fresh Graduates are encouraged to apply.

Skills:

• Computer Literacy: Proficient in Microsoft Office applications, especially Excel and Word.
• System Experience: Preferable experience with ERP systems and AutoCount Accounting System.
• Communication: Strong communication and interpersonal skills, with the ability to effectively liaise with suppliers and cross-functional teams.
• Analytical & Problem-Solving: Strong technical, analytical, and problem-solving abilities.
• Work Style: Ability to work independently with minimal supervision, as well as collaboratively within a team.
• Personal Attributes: Polite, cheerful, and possesses a hardworking attitude.