Finance Executive (Accounts Payable)

Join us as a Finance Executive (Accounts Payable) in Hotel Indigo Singapore Katong & Holiday Inn Express Singapore Katong. You will be responsible for processing of supplier invoices, reconciling of suppliers' statement of account plus recording and processing payment of goods and services. You’ll have ambition, talent and obviously, some key skills. We’re looking for someone who can:

Financial returns:

• Collate suppliers’ documentation for processing
• Ensure all invoices have the appropriate documentation attached and approvals prior to processing. Check and match invoices and delivery order with purchase order or purchase requisition.
• Process all invoices and suppliers statement of accounts.
• Record and process payments of goods and services
• Maintain a filing system for accounts payable records
• Check arithmetic accuracy of invoices and assign general ledger codes as per chart of accounts
• Assist in reconciling the weekly purchase log
• Ensure invoices are approved by the Head of Department / Executive Committee before payment is processed
• Prepare cheque run for approval on a weekly basis or a timely manner. Prepare payment through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer.
• Ensuring all expense and travel claims submitted are in order with all the necessary supporting documents before submitting for final approval
• Liaising with vendors on payment issues and disputes
• Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid
• Assist in preparing the payment of travel agent commissions and ensure all supporting documents are in place
• Assist to post journal for month-end closing
• Assist to reconcile GST input listing for month end closing and GST filing.

People:

• Communicate and coach Finance team members to ensure Finance policies and procedures are adhered to.
• Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2 way communication.
• Work better together with the other Finance team member, taking over the duties when he/she is not available.

Guest experience:

• Build and maintain positive relationships with all internal customers and suppliers in order to exceed their needs
• Take action to address these needs in order to exceed their expectations

Responsible business:

• Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Accounts Payable category
• Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines
• Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures
• Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers
• Log security incidents and accidents in accordance with hotel requirements

Accountability:

• Ensure compliance to the IHG policies, procedures and statutory requirement
• Maintain accounting controls by preparing and recommending policies and procedures to improve the work flows in accounts department
• Coordinate and administrate in Control Self-Assessment audit
• Reports directly to and communicates with the Accountant on all matters pertaining to accounting and financial controls.
• Performs other duties as required

Qualifications and requirements

High School Diploma / secondary education / equivalent plus two year of experience in similar capacity in the hospitality industry.

In return for your hard work, you can look forward to a highly competitive salary and benefits package, including

• Duty Meal Allowance
• Birthday Off
• Medical Benefits
• Dental Benefits
• Insurance Coverage
• 25-50^% F&B Discount at restaurants within IHG Singapore Hotels
• Special Employee Rate at all IHG Hotels worldwide
• Room to Grow Opportunities

What’s more, because your career will be as unique as you are, we’ll give you all the tailored support you need to make a great start, be involved and grow.

And because the Hotel Indigo & Holiday Inn Express brand belongs to the IHG® family of brands, you’ll also benefit from all of the opportunities that come from being part of a successful, global hospitality company with over 7000 hotels in over 100 countries around the world.