Finance Executive - Accounts Payable

Key Responsibilities:

Accounts Payable (AP)

• Perform full spectrum of AP functions, including invoice verification, entry, payment processing, and vendor master maintenance.
• Post transactions accurately into financial systems, ensuring completeness and proper mapping to general ledger.
• Conduct supplier statement reconciliations and resolve any discrepancies with vendors.
• Handle vendor correspondences and liaise with internal teams for invoice clarifications or approvals.
• Prepare and submit self-billing invoices in accordance with LHDN requirements.

Employee Claims & Advances

• Review and verify staff travel and business claims for completeness, accuracy, and compliance with company policies.
• Liaise with staff on claim discrepancies or missing documentation, providing guidance on policy requirements.
• Process staff advances and ensure timely clearance and reconciliation.
• Perform regular checks to ensure travel claims are not duplicated and are supported by required approvals.
• Escalate repeated or serious non-compliance to relevant stakeholders or managers.

Policy Compliance & Governance

• Ensure all AP and claim-related transactions comply with internal controls and company policies.
• Maintain accurate records and documentation for audit and compliance reviews.
• Participate in internal or external audits related to AP and employee reimbursements.

Process Improvement

• Identify gaps or inefficiencies in AP and claims processes, proposing improvement opportunities.
• Support finance team initiatives around automation, digitization, and better user experience for claimants and approvers.

Cross-functional Flexibility

• Open to future job rotation or temporary support in related Shared Services functions such as Accounts Receivable, Treasury, or General Ledger, if required.

Scalability

• Current responsibilities cover 3 legal entities with potential to expand to additional entities as the company grows.

What We’re Looking For

• Diploma/Degree in Accounting, Finance, or related field.
• 1–2 years of relevant accounting experience preferred.
• Experience in SAP S4/Hana, Ariba and strong Microsoft 365 skills preferred.
• Good communication skills and the ability to work with cross-border teams.
• Detail-oriented, with strong organisational and problem-solving skills.
• Proactive, adaptable, and able to work independently in a lean team environment.

Why Join Us?

• Gain rare SSC exposure in Penang with hands-on experience across multiple finance functions.
• Work closely with regional teams, especially in Malaysia and Singapore.
• Job rotation and professional development opportunities.
• Career growth potential with grooming to take on greater leadership responsibilities.
• Collaborative and supportive team culture.