Finance Executive & Administration

Overview:

MY Virtual Employee is an Australian-registered business expanding its wings in Hyderabad. As a Virtual Employee, your role is to take phone calls and handle administrative tasks for a Realestate company in Australia. This will be a fantastic opportunity for faster growth within the organisation.

We are looking for one Finance Executive & Administration Officer to join a customer-focused team. A friendly, caring, and proactive personality is vital to our team. We provide full training for the Administration Office role. Required to start immediately or in the next few days

• Salary: 30,000-35,000 INR per month, depending on your experience.
• A minimum of 5% increase in your salary every year
• Office location is Hitech City
• Working hours 7:00 am to 3:30 pm Mon to Friday
• Holidays as per Western Australia public holidays ( https://www.commerce.wa.gov.au/labour-relations/public-holidays-western-australia )

Role Overview:

We are looking for a Finance Executive & Administration professional to provide day-to-day finance, accounting and administrative support to an Australian real estate business. The role requires good knowledge of accounting processes, strong attention to detail, proficiency in Xero and Excel, and the ability to coordinate with internal and external stakeholders.

Key Responsibilities:

Finance & Accounting:

• Manage day-to-day finance and accounting activities across multiple companies/business entities.

• Create, process, upload and maintain invoices and financial transactions in Xero.

• Process and follow up on foreign vendor invoices and payments.

• Perform bank reconciliations, transaction matching and investigate discrepancies.

• Maintain accurate financial records and supporting documentation.

• Generate financial and transaction reports from Xero for management review.

• Maintain Excel-based financial records, trackers, reconciliations and reports.

• Perform vendor/account reconciliations and follow up on outstanding items.

Payroll Support:

• Support payroll-related activities and prepare payroll/paysheet information.

• Coordinate with Payroll Universal for payroll-related queries and follow-ups.

• Maintain payroll-related records and supporting documentation.

Property & Real Estate Administration

• Maintain financial records relating to property transactions, business expenses and operational expenditure.

• Update property listings and market information in REX CRM.

• Maintain accurate property and transaction records.

• Prepare and maintain Excel reports and trackers relating to properties and business operations.

Administrative & Coordination Support:

• Coordinate with internal and external stakeholders regarding finance, accounting, payroll and administrative queries.

• Prepare information and reports required by management.

• Provide administrative and finance support to the Director.

• Ensure assigned activities are completed accurately and within deadlines.

• Maintain organised records in relevant folders and systems.

Required Skills

• 2 to 4 years of experience in Finance, Accounts, Accounts Payable or Finance Administration.

• Experience with Xero or another accounting/ERP system.

• Good understanding of invoices, payments, reconciliations and financial transactions.

• Strong Microsoft Excel skills, including formulas, Pivot Tables, lookups and reporting.

• Good attention to detail and accuracy.

• Ability to independently manage tasks and follow up with stakeholders.

• Good written and verbal English communication.

• Ability to work with Australian clients/stakeholders and meet deadlines.

• Experience in the Australian accounting/real estate environment would be an advantage.

Preferred Experience:

• Accounts Payable / vendor invoice processing

• Vendor payment coordination

• Bank reconciliation

• Xero accounting

• Payroll support

• Property/real estate administration

• REX CRM

• Advanced Excel and financial reporting

• Experience supporting overseas clients

Key Personal Attributes:

• Detail-oriented and organised

• Reliable and accountable

• Good follow-up skills

• Quick learner

• Able to work independently

• Strong communication and coordination skills

• Comfortable handling multiple finance and administrative tasks