Finance Executive (AP)

About the role

The Finance Executive is responsible for the accounts payables. He/she is responsible in ensuring all vendor invoices, related documentation and approvals (according to hotel's delegation of authority) are correct prior to processing. He/she also ensures timely payments to vendors and all control procedures are in place relating to accounts payable processes.

Key responsibilities

• Receive and verify daily purchase orders (POs)
• Interface supplier invoices from Purchase Plus into PeopleSoft
• Download and review invoice interface reports from PeopleSoft
• Extract outstanding PO reports from PurchasePlus; follow up on partial deliveries and overdue POs
• Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft
• Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing
• Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft
• Create new items in Buy list in accordance with P&P policy
• Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing
• Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs

About you

• Collaborate with internal departments to ensure adherence to finance policies and procedures
• Maintain professional and positive interactions with colleagues to promote effective communication and teamwork
• Provide backup support to other finance team members during absences
• Support the hotel's corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety