Finance Executive (AP)

About the role

Handle the day-to-day accounts payable processes, including invoice processing, verification, and payment preparation. Ensure supplier invoices are properly matched against supporting documents, including purchase orders and goods received notes where applicable. Prepare payment requests and supporting documents in accordance with company policies and approval procedures.

Key responsibilities

• AP Management: Handle the day-to-day accounts payable processes, including invoice processing, verification, and payment preparation.
• Invoice Processing: Ensure supplier invoices are properly matched against supporting documents, including purchase orders and goods received notes where applicable.
• Payment Processing: Prepare payment requests and supporting documents in accordance with company policies and approval procedures.
• Supplier Reconciliation: Perform regular supplier statement reconciliations and follow up on discrepancies or outstanding items.
• Expense Management: Process and monitor staff claims, petty cash, and other operating expenses accurately and on a timely basis.
• Month-End Closing: Assist in month-end and year-end closing activities, including AP reconciliation and provision/accrual preparation.
• Reporting & Documentation: Maintain proper AP records and provide relevant reports and schedules for management review and audit purposes.
• Process Improvement: Identify opportunities to improve AP processes, controls, and payment workflows to enhance efficiency and accuracy.

About you

• Diploma or Degree in Accounting, Finance, or a related field.
• Minimum 2 years of relevant experience in Accounts Payable or related finance functions.
• Good understanding of accounting principles and AP processes.
• Working knowledge of SST and e-Invoicing requirements.
• Proficient in Microsoft Excel, with the ability to work with large volumes of financial data.
• Experience with AutoCount or other accounting software is preferred.
• Experience in Power BI is an added advantage but not mandatory.
• Good attention to detail and accuracy in handling financial transactions.
• Good communication and organisational skills.
• Able to work independently, manage deadlines, and handle multiple tasks effectively.