Finance Executive (AP)

Accounts Payable – Invoice & Staff Claims Processing

• Communicate with all parties to ensure all invoices & staff claims are posted, reconciled and cleared on time.
• Ensure that invoices are properly authorized, coded and matched with corresponding purchase orders (PO) or purchase requisition (PR).
• Ensure that staff claims are properly authorized and matched with supporting documentation.
• Ensure and analyse the vendor invoices using SAP system.

Accounts Payable – Payment Processing

• Compile & prepare payments for vendor invoices & staff claims for batch payment processing.
• Review AP invoice and ensure that the invoices are paid based on the credit term.
• Maintain accurate records of payment transactions and ensure timely disbursement of funds.

Financial Reporting & Analysis

• Focus on periodic reporting & analysis, including vendor balance reconciliation and AP ageing report.
• Support in monthly financial reporting (cost centre & GL accuracy) & annual financial audit & tax returns.
• Review & monitor actual vs budget / forecast spending as part of cost review & optimisation.

Finance Operations & Compliance

• Follow up and communicate with all departments to ensure compliance and submission are all in order.
• Ensure compliance with statutory and other regulatory requirements (MFRS & Companies Act 2016).
• Collaborate with Finance team to identify process improvements and implement best AP practices (digitalisation & workflow).
• Contribute to e-Invoicing planning & implementation for AP & P2P process.

Job Specification:

• Candidate should possess Degree in Accounting / Finance / similar.
• Professional certification (ACCA, CPA or ICAA) preferred.
• Minimum 2 years of experience in Accounts Payables (AP) & Procure-to-Pay (P2P) process.
• SAP FICO & Microsoft Excel (VLOOKUP & PivotTable) skills required.