Finance Executive

About the role

The Finance Executive is responsible for maintaining accurate accounts receivable records, managing petty cash controls, processing missionary support payments and staff or volunteer expense claims in a timely manner, and keeping financial records well organised for easy retrieval.

Key responsibilities

1. Accounts receivable

• Support in count all cash & cheques received in the presence of Finance Administrator or Finance staff.

• Tally and reconcile all collections at all Church Services against bank statements.

• Follow-up on returned cheques, if any.

• Summarise the daily receipts against bank statement into categories and input receipts into accounting system on a timely basis.

• Support in deposit cash and cheques at the bank, accompanied by the Facilities Officer, in the absence of Finance Administrator

1. Petty Cash

·       Check and verify that all petty cash claims are properly submitted in accordance with finance guidelines and approved within the authorised approval limits.

• Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer.

• Ensure all supporting documents are properly attached, and input into accounting system, and reconcile to bank statement on a timely basis.

• Ensure petty cash balances are properly reconciled.

1. Monthly Missionary Support Payments and Staff/Volunteer Expense Claims

·       Prepare payment vouchers based on Missions listings verified by Manager in charge.

·       Obtain approval from relevant Pastor in charge of Missionaries.

·       Ensure all payment vouchers are properly submitted, supported by the required documents, and approved in accordance with finance guidelines and authorised approval limits.

·       Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer.

·       Ensure all expense claims are promptly and accurately input into the accounting system.

·       Follow-up on any returned payment instruction.

1. Month-End Closing of Accounts

• Prepare monthly general journal entries for various funds.

• Perform bank reconciliation for receipts and complete all e-filing of bank reconciliation records within closing timeline.

• Prepare monthly incoming deposit received schedule.

1. Year-End External Audit

• Support the preparation of audit schedules required by external auditors and respond to audit queries as necessary.

1. Other Duties Assigned by the Finance Manager

• Assist in obtaining fixed deposit rates and preparing bank letters for approval

• Perform any other duties assigned by the Finance Manager from time to time.

About you

• Diploma in Accountancy or Finance related discipline
• Minimum 5 years of relevant experience in finance area
• Experience in charity or church sector is advantageous
• Proficient in Microsoft office applications especially MS Excel
• Experience with MYOB, Quickbooks, Xero or similar accounting systems
• Good organisational skills with the ability to manage multiple priorities
• High level of integrity, accuracy and confidentiality
• Strong interpersonal and communication skills