Finance Executive

1. Job details
   Job Title:
   Team:
   Sales & Purchase Ledger Accountant
   Finance
   Reports to:
   Management Accountant
2. Organisational context
   Join Us at The Centre for ADHD Research and Excellence: Shaping the
   Future of Accessible Healthcare
   At CARE ADHD, we're revolutionising private healthcare by making ADHD
   assessments and treatment more affordable and accessible to those who need it.
   Our client-centred approach, combined with lean methodology and a focus on
   continuous improvement, drives our commitment to excellence. We embrace an
   innovative mindset, encouraging rapid learning and adaptation through our 'fail
   fast' ethos. With ambitious plans to become the largest ADHD service provider
   outside the NHS within the next five years, we are committed to pushing
   boundaries and fostering innovation.
   Care is at the heart of who we are - in how we support patients, and in how we
   treat each other as colleagues. We believe the way we show up for each other is
   just as important as what we do. Skills matter, but it s our mindset, behaviours and
   willingness to learn, adapt and improve that protect the supportive culture we have
   built, and help us thrive together.
3. Job purpose
   The Sales & Purchase Ledger Accountant will support the efficient operation of the
   finance function, ensuring the accurate processing and maintenance of sales ledger,
   purchase ledger, and payroll support activities. The role is responsible for
   maintaining high levels of accuracy, resolving queries promptly, and supporting
   strong financial controls across the business.
4. Structure Chart
   Chief Financial Officer

Commercial & Forecasting Manager, Financial Accounting Manager, Management
Accountant
Management Accountant

Sales & Purchase Ledger Accountant
Core Duties and Responsibilities (Key Result Areas)
Key responsibilities will include:
Planning & Organising
Prioritise and manage daily sales ledger, purchase ledger, and payroll
support tasks to meet operational deadlines.
Maintain accurate financial records and supporting documentation across
multiple systems and platforms.
Monitor invoice approval workflows, payment schedules, and outstanding
balances to support cash flow management.
Service Improvement

Identify opportunities to improve finance processes, controls, and system
efficiencies.
Support the implementation of new systems and finance procedures,
adapting quickly to changing business requirements.
Assist with identifying and correcting data quality issues to improve reporting
accuracy and financial integrity.
Analysis & Judgment
Investigate invoice, payment, payroll, and account discrepancies to
determine root causes and implement corrective actions.
Analyse aged debt, unreconciled transactions, and supplier account
balances to ensure accurate financial records.
Review financial and payroll data, identify anomalies, and escalate issues
where appropriate.
Exercise sound judgement when resolving customer, supplier, and
subcontractor queries.
Support the reconciliation of incoming receipts and outgoing payments
across finance systems.
Communication
Build and maintain effective working relationships with customers, suppliers,
subcontractors, payroll providers, and internal stakeholders.

Respond promptly and professionally to invoice and payment queries,
ensuring timely resolution.
Communicate effectively through Microsoft Teams, email, video
conferencing, and telephone.
Collaborate with colleagues across departments to obtain information
required for invoicing, reconciliations, and payroll activities.
Provide clear and accurate updates regarding outstanding transactions and
finance-related issues.
Financial Management
Sales Ledger
Prepare and raise sales invoices for NHS and other customer income using
internally generated data.
Upload invoices and supporting documentation to customer and NHS
payment platforms.
Monitor and pursue outstanding debts, supporting timely collection of
income.

Reconcile customer payments and maintain an accurate sales ledger.
Investigate and resolve customer invoice queries and payment delays.
Purchase Ledger

Prepare and issue subcontractor invoices based on activity data from
internal systems.
Receive, review, and process approved supplier invoices within Approval
Max and Xero.

Investigate and resolve supplier and subcontractor payment queries.
Reconcile supplier accounts and resolve invoicing discrepancies.
Maintain accurate purchase ledger records and supporting documentation.
Payroll Support

Assist with payroll preparation by reviewing employee data, timesheets, and
payroll inputs.
Validate payroll information and investigate discrepancies before
submission.

Maintain confidentiality and compliance when handling payroll-related data.
Support accurate and timely payroll processing activities.
People Management
Work collaboratively across departments to support organisational
objectives.
Share knowledge and contribute positively to team development and
continuous improvement initiatives.
Research & Development
Support the evaluation and implementation of improvements to finance and
payroll processes.
Contribute ideas to enhance efficiency, accuracy, and service delivery
across the finance function.

Person Specification
Post Title:
Sales & Purchase Ledger Accountant
Team: Finance
Below is an illustrative example to support hiring managers to consider the essential
and desirable requirements and experience. This will help shape shortlisting criteria
and understanding suitability for the role. Consider carefully the expectations needed
for the role to be successful and what experience and knowledge could be developed in
post.
Essential
Desirable
Education /
Training /
Qualifications
equivalent level of experience of working
at a junior level in specialist area.
studying towards a
professional accounting
qualification (ACCA/CIMA)
or
Knowledge &
experience
Previous experience working within a
Sales Ledger, Purchase Ledger, Accounts payroll support experience
Payroll administration or
Assistant, Bookkeeping, or Finance role.
including
UK Payroll experience
Experience processing sales invoices,
purchase invoices, credit notes and
reconciliations.
Experience invoicing NHS
organisations and using
NHS payment portals.
Experience monitoring aged debt and
undertaking credit control activities.
Experience reconciling customer and
supplier accounts and resolving
discrepancies.
Experience using cloud-based accounting Experience supporting
systems, preferably Xero.
process improvement
initiatives.
.Skills &
Abilities
Demonstrates sound judgement when
resolving financial queries and escalating
issues appropriately.
Advanced Excel skills
including Pivot Tables and
Lookups.
Able to understand how accurate financial
processing contributes to organisational
performance and cash flow.
Ability to analyse financial data, identify
discrepancies and implement corrective
actions.
Ability to work on own initiative and
organise workload, allocating work as
necessary, working to tight and often
changing deadlines.
Strong organisational skills with the ability
to manage competing priorities.
Proactive approach to problem-solving
and continuous improvement.
Experience creating or
improving finance
procedures and
documentation.
Ability to learn new systems quickly and
adapt to changing business requirements.
Interpersonal
Skills
Excellent written and verbal
communication skills. Ability to
communicate professionally with
customers, suppliers, subcontractors and
colleagues.
Strong relationship-building skills and
ability to work collaboratively across
teams. Positive, proactive and customer-
focused approach.
Willingness to learn, develop and support
colleagues.
Experience supporting
stakeholders across
multiple departments.
Flexibility, and the ability to handle a
rapidly changing and ambiguous
environment.
Ability to maintain confidentiality and
handle sensitive information appropriately