Finance Executive

Finance Executive is responsible for ensuring all company payments are processed accurately and on time while maintaining organized financial records. This role requires excellent attention to detail, strong organizational skills, and the ability to manage multiple payment schedules across the business.

Key Responsibilities

• Day-to-Day Operations: Manage daily accounting entries, including Accounts Receivable (AR), and Accounts Payable (AP).
• Payment Management: Process weekly payments for part-time employees, including Live Hosts, QC Team, and Retail Team. Process monthly payroll for all full-time employees. Ensure all payments are made accurately and within the scheduled timeline.
• Supplier & Vendor Payments: Process payments to local and overseas suppliers. Monitor and settle all outstanding credit term invoices before their due dates. Maintain a payment schedule to avoid late payment penalties.
• Third-Party & Production Payments: Coordinate and process payments related to photoshoots, including models, Makeup Artists (MUA), studio or venue rental, and other external vendors involved in production.
• Billing & Invoicing: Issue sales invoices, official receipts, and credit notes, and monitor customer accounts to follow up on outstanding collections/aging.
• Payments & Verification: Process vendor invoices, staff claims, payment vouchers, company operational expenses, including rental, utilities, internet/WiFi, courier services (e.g., Ninja Van) and petty cash replenishment, ensuring all documents are well-verified with proper purchase orders and approvals from superior.
• Loan & Financial Commitments: Ensure timely repayment of all company bank loans and financing facilities. Monitor payment due dates and maintain proper records of all financial commitments.
• Reconciliations: Perform regular bank reconciliations and intercompany balances reconciliation.
• Closing & Reporting: Assist in month-end and year-end closing processes, and help prepare management accounts, financial schedules, and cash flow reports.
• Compliance & Audit: Liaise with external auditors, tax agents and banks for routine financial, tax, and administrative matters, ensuring compliance with the Malaysian Financial Reporting Standards (MFRS) and local statutory requirements (LHDN / SSM).
• Ad-Hoc Tasks: Support finance-related projects, process improvements, or system implementations as assigned by the management.
• Cleaner & Office Maintenance: Arrange office cleaning schedules. Coordinate with cleaning service providers and ensure payments are processed promptly.
• Record Keeping & Cash Flow: Maintain accurate payment records and supporting documents. Organize invoices, receipts, and payment confirmations for easy retrieval. Work closely with management to ensure healthy cash flow and proper payment planning.

Requirements & Qualifications

• Diploma or Bachelor’s in related fields.
• Minimum 2 to 3 years of hands-on experience in account management, account payable/ receivable (AP, AR) payroll, or general finance operations.
• Good understanding of local banking and statutory compliance requirements.
• Attention to detail and strong time-management skills to handle diverse, overlapping payment schedules.
• High level of integrity, confidentiality, and reliability.
• Able to speak in English & Bahasa Malaysia.

Pay: RM3,800.00 - RM4,800.00 per month

Benefits:

• Opportunities for promotion
• Professional development
• Work from home

Application Question(s):

• How many years of experience have you handled for Accounts/ Payroll management?
• Are you comfortable to work in fast-paced environment?

Willingness to travel:

• 100% (Preferred)

Work Location: In person