Finance Executive

About the role

To own the resident billing cycle and day-to-day Accounts Receivable operations for St Joseph's Home, from admission through to collections, including a shared resident-invoicing responsibility with the Finance Executive (Finance/GL), and sole ownership of outstanding-debt follow-up and donations processing.

Job responsibilities

• Check and update National Means Testing System (NMTS), Resident Assessment Form (RAF), update on deviation status and communicate with Next of Kin (NOK) of any changes

• Update home leave/hospitalisation leave, admission/discharge status in the billing working table

• Generate and dispatch resident invoices by 15th of the following month with Statement of Account, outstanding bills and supporting documents to NOK within 7 days

• Process DDA/GIRO submissions and advance fees

• Manage the residents' account (collection, payment vouchers, sign-off routing) and resident belongings; maintain resident account records

• Run outstanding-debtor follow-up (call/SOA) on an agreed milestones and review the aging report monthly

• Process GovCash payouts in liaison with CPF; notify AIC to stop payouts upon resident's passing

• Apply hospice admission charging and bed-holding rules; submit Medisave claims within the statutory 2-week window; provide financial counselling to NOK on referral

• Produce the monthly receipt listing report and the Hydropool manual listing, coordinating with the Finance Executive (Finance/GL) on the Hydropool billing handoff

• Process bank statements and issue receipts

• Meet necessary deadline with relations to Account Receivable

  o   Quarterly subvention funding /MOH-related submissions.

  o   Quarterly Accounts and GST submissions to CWS.

  o   Special Audits and Financial Audits.

  o   Medifund/FAS Summary for Medifund meeting.

• Adhere to Cash Collection policy and procedures by monitoring cash collections and assisting with bank runs if necessary.

• Assist in HR admin work when required.

• Any other assignments by Finance Manager and Asst. Director.

Job Requirements

• MS Excel and Word proficiency
• Working knowledge of Finance/accounting systems, Clinical Management System (Ingot), NMTS, MEDICLAIM (NPHC)
• Knowledge of resident billing cycles and government healthcare subvention/scheme administration (GovCash, LTC schemes)
• Keen eye and attention to detail; discretion in handling sensitive resident and financial data