Finance Executive

Job Responsibility (Accounts Receivable):

1. Process Customer Invoices

• Generate and issue customer invoices accurately and on time.
• Verify supporting documents before invoice processing.
• Ensure invoices are recorded correctly in the accounting system.

2. Record Customer Payments

• Update customer payments received through bank transfers, cheques, or other payment methods.
• Match payments against outstanding invoices accurately.
• Identify and report any payment discrepancies to the immediate supervisor.

3. Follow Up on Outstanding Payments

• Contact customers via phone, email, or WhatsApp to remind them of overdue invoices.
• Send statements of account and payment reminders according to company procedures.
• Escalate unresolved or long-overdue accounts to the Senior Finance Executive or Finance Manager.

4. Perform Customer Account Reconciliation

• Assist in reconciling customer balances with the accounting records.
• Investigate basic discrepancies with guidance from senior team members.
• Maintain accurate and up-to-date customer account information.

5. Maintain Financial Records

• File invoices, receipts, credit notes, debit notes, and supporting documents systematically.
• Ensure all Accounts Receivable documents are complete and easily retrievable.
• Assist in maintaining proper documentation for audit purposes.

6. Support Month-End Closing

• Prepare supporting schedules and reconciliations for month-end closing.
• Verify outstanding receivable balances before reporting.
• Assist the finance team in completing month-end tasks within deadlines.

7. Assist in Reporting

• Prepare daily, weekly, and monthly Accounts Receivable reports.
• Update receivable aging reports for management review.
• Provide accurate financial information when requested by supervisors.

8. Provide Administrative and Team Support

• Respond to customer enquiries regarding invoices and payment status professionally.
• Work closely with the Sales and Operations teams to resolve billing-related issues.
• Support the Finance Department with routine administrative and accounting tasks as assigned.