Finance Executive

1. Job Purpose

The Finance Executive is responsible for managing theday-to-day financial operations of the education centre, ensuring accurateaccounting records, timely collection of course fees, proper payment processingand compliance with applicable financial and statutory requirements. The rolealso supports management in budgeting, financial reporting and cost control toensure the centre operates efficiently and sustainably.

2. Key Responsibilities

A. Accounting & Bookkeeping

Maintain accurate and up-to-date financial records and accounting entries.

Manage accounts receivable, accounts payable and general ledger transactions.

Prepare and issue invoices, receipts, credit notes and payment vouchers.

Perform monthly bank reconciliations and verify financial transactions.

Maintain proper filing of invoices, receipts, contracts and supporting documents.

Ensure accurate recording of income and expenditure in the accounting system.

B. Student Fees & Revenue Management

Monitor student enrolments, course fees and outstanding payments.

Collect and reconcile payments received through cash, bank transfers, PayNow, credit cards and other payment channels.

Follow up on overdue student fees and maintain an updated accounts receivable report.

Process approved refunds, course withdrawals, transfers and fee adjustments in accordance with the centre's policies.

Reconcile course revenue against enrolment records and student management systems.

Maintain accurate records of instalment plans, discounts, promotional offers and agent commissions.

C. Trainer, Supplier & Operating Payments

Verify trainer claims, teaching hours, invoices and payment supporting documents.

Prepare trainer fee calculations and payment schedules for approval.

Process supplier invoices, rental payments, utilities, marketing expenses and other operating costs.

Monitor payment due dates and ensure payments are processed accurately and on time.

Verify purchase requests against approved budgets and maintain proper expense documentation.

D. Financial Reporting & Budgeting

Prepare monthly income and expenditure reports for management review.

Monitor course revenue, operating expenses, gross profit and course profitability.

Assist in preparing annual budgets, cash flow forecasts and financial projections.

Track course costs, including trainer fees, classroom rental, course materials, examination fees, agent commissions and other expenses.

Highlight unusual expenses, overdue payments and budget variances to management.

Assist in preparing financial analysis for new courses, promotions and training programmes.

E. Payroll & Statutory Compliance

Assist with monthly payroll preparation, staff claims and payroll reconciliation.

Support the preparation and submission of CPF contributions, IRAS-related information and other applicable statutory returns.

Maintain proper documentation for audits and tax reporting.

Liaise with external accountants, auditors, tax agents and relevant authorities when required.

Ensure financial records are handled confidentially and in accordance with applicable laws and internal policies.

F. Financial Controls & Administration

Implement and follow internal financial control procedures.

Ensure payments, refunds, discounts and reimbursements receive the appropriate approvals.

Conduct periodic checks on cash collection, petty cash and payment records.

Maintain an organised digital and physical filing system.

Identify opportunities to improve accounting workflows, reporting accuracy and cost efficiency.

Support management with other finance and administrative duties as assigned.

3. Job Requirements

Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.

At least 2–3 years of relevant experience in accounting or finance.

Experience in education, training, tuition, private education institutions or service-based businesses is an advantage.

Familiarity with accounting software, Microsoft Excel and financial reporting.

Knowledge of Singapore accounting practices, GST, CPF and relevant statutory requirements.

Good numerical, analytical and problem-solving skills.

Strong attention to detail, accuracy and organisational skills.

Able to manage multiple deadlines and work independently.

Good communication and interpersonal skills.

High level of integrity, confidentiality and accountability.

4. Key Performance Indicators (KPIs)

Performance will be evaluated based on the following:
Accounting accuracy:
Financial transactions and accounting records are accurate and complete.

Timely reporting:
Monthly financial reports are prepared and submitted within the agreed timeline.

Fee collection:
Student payments are monitored and outstanding fees are followed up promptly.

Payment processing:
Trainer, supplier and staff payments are processed accurately and on schedule.

Reconciliation:
Bank accounts, student fee records and other relevant accounts are reconciled regularly.

Compliance:
Statutory submissions, tax records and audit documentation are completed within applicable deadlines.

Cost control:
Course costs and operating expenses are monitored against approved budgets.

Process improvement:
Financial procedures are improved to enhance efficiency, transparency and internal control.

5. Competencies

Financial and accounting knowledge

Analytical and numerical ability

Attention to detail

Time management and prioritisation

Problem-solving and initiative

Professional communication

Confidentiality and ethical conduct

Teamwork and collaboration

6. Working Relationships

The Finance Executive will work closely with:
Centre Director and senior management

Academic and course administration teams

Student recruitment and sales teams

Human Resources and payroll personnel

Trainers and assessors

Suppliers, external accountants and auditors