Finance Executive

We are seeking a detail-oriented and responsible Finance Executive to manage expense reviews and related finance operations for our overseas offices. The role focuses on ensuring accurate and timely expense processing, payment preparation, operational reconciliations, maintenance of supporting financial records, and month-end reporting support.

Key Responsibilities

1. Review and verify overseas office operating expenses, vendor invoices, and employee claims, ensuring accuracy, completeness, proper supporting documentation, and compliance with company policies.

2. Maintain accurate expense records and verify expense classifications, cost centre allocations, legal entity allocations, and relevant approvals.

3. Prepare payment requests and schedules, verify payment details, and coordinate with relevant stakeholders to ensure timely and accurate payment processing.

4. Perform operational expense reconciliations, match corporate bank transactions against payment and expense records, identify unrecorded expenses, investigate discrepancies, and follow up on outstanding items.

5. Maintain and verify supporting records relating to overseas office fixed assets, ensuring completeness and accuracy of asset information and documentation.

6. Maintain overseas office lease documentation, office status records, and security deposit and other deposit tracking schedules.

7. Prepare expense accrual supporting schedules, monthly overseas expense summaries, outstanding-item reports, and other relevant schedules to support month-end closing and management reporting.

8. Coordinate with overseas offices and internal finance teams to ensure timely submission of expense information, supporting documents, and accurate financial records.

9. Assist in improving finance processes, internal controls, and operational efficiency.

10. Perform other ad hoc finance-related duties and assignments as required by the immediate superior or management.

Job Requirements

• Diploma or Degree in Accounting, Finance, or a related discipline.

• 2–5 years of relevant experience in finance operations, accounts payable, expense review, or general accounting.

• Good understanding of basic accounting principles, expense classifications, cost allocations, and operational reconciliations.

• Proficient in Microsoft Excel and accounting systems.

• Strong attention to detail, analytical skills, and problem-solving abilities.

• Good communication and interpersonal skills, with the ability to coordinate effectively with overseas stakeholders.

• Able to work independently, manage multiple priorities, and meet tight deadlines.

• Good command of written and spoken English.

Added Advantages

• Experience handling multi-entity or overseas finance operations.

• Familiarity with multi-currency transactions and intercompany expense allocations.

• Experience in corporate bank payment matching, fixed asset supporting records, or office deposit tracking.

• Experience supporting month-end closing and management reporting.