Finance Executive

Company Description

Verifacts APAC, operating as Verifacts Inc. in the Philippines, is a regional subsidiary of Modern India Private Limited and the APAC extension of Verifacts India, a background verification leader for over 15 years. Established in 2023, the company supports organizations in making confident hiring decisions through accurate and technology-driven verification services.

As an ISO 27001-certified organization, Verifacts maintains strict standards for data security, confidentiality, and regulatory compliance. Its customizable verification solutions cover employees, vendors, and customers, helping clients hire smarter, safer, and more efficiently across the region.

Role Description

This is a Full-time, On-Site Finance Executive role based in Muntinlupa City.

The Finance Executive will manage day-to-day finance operations, assist in preparing Financial Statements, Monthly/Quaterly/Annual financial reporting, Account reconciliations, Intercompany transactions, and ensuring accurate recording of transactions. The role involves analyzing data, GL management, and assisting with tax compliance, including VAT and other relevant tax, and regulatory compliance. The Finance Executive will collaborate with internal teams to support audits, maintain documentation, and contribute to process improvements that enhance financial accuracy, control, integrity, and transparency.

Responsibilities

Revenue Recognition, Accounts Receivable, & Invoice Management

·        Review completed BGV cases for billing eligibility & Identify revenue leakages to support business growth

·        Oversee and take full ownership of Receivable/Collections/Revenue Assurance

·        Validate all billing information related to Contract, Pricing matrix, Tax computations, PO process, and other client details as required within agreed TAT deadlines

·        Coordinate with relevant departments, Client services, and Operations to validate billing transactions and disputes

·        Monitor billed/unbilled cases, accounts receivable aging, outstanding balances, collections and sales report and other required report to stakeholders related to revenue/receivables

·        Support collections efforts by sending billing statements, payment reminders, and follow-ups to clients to improve cash flow

·        Address client inquiries and assist in resolving billing discrepancies or disputes

Accounts Payable and Vendor Management

·        Process and review supplier invoices applying 3-way vendor process, including supporting documents and proper approvals before disbursement

·        Maintain professional communication with all stakeholders regarding vendor concerns and clarifications.

·        Assist in Treasury and cash flow related activities

General Ledger Management and Account Analysis

·        Ensure all finance journal entries are recorded in accounting software

·        Maintain and assist in Accruals/Prepayments/Fixed Asset transactions, GL account analysis, Balance Sheet, Intercompany, Bank, and other account reconciliations during month-end closed activities

Reporting and Data Management

·        Prepare periodic Financial Statements, management reports, and other reports related to finance and accounting as required (Month/Quarterly/Year-end)

·        Assist in Budget Forecasting, Planning, and Variance Analysis

·        Maintain and organize workflows and all financial trackers

·        Safeguard the confidentiality of all financial and required information

Compliance, Internal Controls, and Process Improvements

·        Ensure finance activities comply with company policies, internal controls, and regulatory requirements

·        Support timely compliance with Tax and organized Tax workings (VAT/Withholding Tax/Final Tax/Expanded/Corporate Income Tax/DST computations) to avoid penalties and other charges

·        Maintain and assist in Audit-ready documentation for all financial and tax reconciliation and BIR transactions

·        Support and explore improvements in accounting workflows to streamline processes

·        Implement automation initiatives and support Software enhancement

Qualifications

• Candidates should possess strong knowledge of Finance and Financial Reporting, with experience in general accounting and compliance processes.
• Provide expertise in preparing and interpreting Financial Statements, including balance sheets, income statements, and cash flow statements.
• Solid Analytical skills to review financial data, identify variances, and provide insights for management decisions.
• With working knowledge of Tax compliance, VAT reporting, Income Tax, and related tax regulations, and be able to support proper tax filing and documentation for Audit-readiness.
• Bachelor’s degree in Accountancy, Business Administration, Finance, or a related field; or equivalent relevant work experience
• Proficiency in Excel and accounting/ERP software, with attention to detail and strong numerical accuracy. Knowledge in SmartBooks is a plus
• Effective communication and collaboration skills, with the ability to work on-site in a fast-paced, compliance-focused environment.
• Experience in corporate finance and accounting within service or technology-driven organizations preferred.
• Detail-oriented and able to work under pressure in a TAT-driven environment.
• Background verification (BGV) or service industry experience is an advantage.
• Strong acumen in multitasking, project management, and time management skills.
• Proactive, adaptable, and capable of working independently with minimal supervision.