Finance, HR & Administration Officer

About the role

The Finance, HR & Administration Officer is responsible for supporting the company's day-to-day financial administration, human resources administration, procurement, inventory, and general administrative activities. The role is primarily responsible for ensuring that invoices are properly recorded and paid on time, outstanding payments are collected, financial transactions are entered into the company's system, employee information is properly maintained, and purchasing and inventory requirements are handled efficiently.

Key responsibilities

• Monitor accounts payable and accounts receivable
• Ensure supplier and other company invoices are properly entered into the system
• Monitor invoice due dates and ensure approved invoices are paid on time
• Follow up on outstanding payments and amounts owed to the company
• Prepare and process payments and bank transfers after the required approvals have been obtained
• Record payments, receipts, expenses, and other financial transactions in the company's system
• Manage purchasing for villa operations and the office, including housekeeping supplies, maintenance materials, villa supplies, office supplies, equipment, and other operational items
• Manage office and central inventory, record products received and issued, and monitor stock levels
• Act as the administrative point of contact for employees regarding HR-related questions and assist with BPJS Kesehatan and BPJS Ketenagakerjaan administration
• Assist management with recruitment, onboarding, and offboarding activities

About you

• Diploma or Bachelor's degree in Finance, Business Administration, Human Resources, or a related field
• Previous experience in finance administration, HR administration, procurement, or a similar role
• Comfortable working with invoices, payments, and financial transactions
• Good Microsoft Excel or Google Sheets skills
• Comfortable working with company software and digital systems
• Strong attention to detail and organizational skills
• Able to manage multiple responsibilities and deadlines
• Good communication and follow-up skills
• Honest, reliable, and able to handle confidential financial and employee information
• Able to work independently and take ownership of assigned responsibilities