Finance Manager and Exec. Assistant - High End Architecture Studio (Part-Time)

Are you a finance professional with a passion for architecture and design? This boutique studio offers a rare opportunity to join a team renowned for its bespoke residential architecture, characterised by craftsmanship, integrity, and a distinctive approach to creative living. As a close-knit team with a focus on quality over scale, they empower their staff to take ownership of their roles, shaping the way they run the studio and finance functions. This part-time position (3–4 days/week), with flexible hours and hybrid working options, provides a unique chance to become a pivotal part of a studio committed to meaningful design and a collaborative working environment. If you thrive in a role where your expertise directly supports creative projects and your organisational input makes a difference, this is your moment to elevate your career in a setting that values initiative, professionalism, and personal growth.

Key Responsibilities:

• Lead the financial management for the studio, including accounts payables, receivables, project invoicing, WIP schedules, and monthly project financial reporting—driving accuracy and efficiency in our financial processes.

• Take ownership of payroll, superannuation, and statutory obligations such as BAS, IAS, and payroll tax, ensuring compliance and timely submissions.

• Maintain precise financial records within Xero, perform regular reconciliations, and generate insightful cash flow and financial reports that support strategic decision-making.

• Partner with the Director to provide seamless executive support—managing schedules, follow-ups, and prioritising tasks to optimise the studio’s daily operations.

• Oversee office administration, foster a positive studio environment, and support HR functions such as onboarding and policy administration.

• Manage business relationships with trusted external providers, ensuring smooth operations and continuous studio performance.

• Provide bookkeeping support for a part-time external practice (approx. 2.5 hours/week), liaising directly for reconciliations, data entry, and BAS preparation.

Skills & Experience:

• Proven expertise in end-to-end bookkeeping and financial management, with a keen eye for detail and accuracy.
• Strong understanding of Australian finance compliance, including BAS, superannuation, payroll, and statutory requirements.
• Demonstrated proficiency with Xero and Microsoft Office, with familiarity in practice management software considered advantageous.
• Exceptional organisational skills, personable approach, and an innate ability to anticipate needs and juggle priorities independently.
• Experience in the architecture or design industry preferable

Benefits and Culture:

• Join a boutique, design-driven studio where your work directly influences high-profile residential projects and the studio’s overall success.
• Enjoy a flexible, hybrid working environment with the autonomy to shape your role and workflows.
• Be part of a close-knit team that values collaboration, initiative, and a positive studio culture.
• Opportunities for professional development within a studio that champions quality, craftsmanship, and thoughtful design.
• Work in a stylish, vibrant studio located in Prahran, with the comfort of flexible days to support work-life balance.
• Contribute to a practice where your organisational skills and financial expertise are truly appreciated and impactful.

REFERENCE AM 74231

If the above position appeals to you then please submit your CV to [email protected] and we'll be in touch. (no more than 10mb PDF attachment)

Bespoke Careers is a specialist recruitment agency dedicated to connecting jobseekers with employers in architecture and design. Set up by trained architects and designers with experience in practice - we really do understand our industry and care about the people who work within it. Established for over 10 years, we recruit for high-profile practices locally and internationally and have offices in London, Sydney, Melbourne, Brisbane, New York, Los Angeles, Dallas and Austin.

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy at bespokecareers.com

'Refer a Friend' and be rewarded with a $400 gift voucher! *