Finance Manager

About the Company

Excelsior Hotels International Group has a proud history in hospitality and property development. With extensive hotel management and operations expertise across international markets, we offer exciting opportunities for talented individuals who want to grow their careers in a dynamic, multicultural organization.

Our expanding portfolio includes the five-star Grand Hotel Excelsior in Malta, Grand Excelsior Hotel Port Royal in Jamaica, hotels and hospitality establishments in the United Kingdom, and upcoming hotel development in the Philippines. We are also actively pursuing development projects in the United States and other parts of the world.

As we continue to expand globally, we are looking for passionate, dedicated, and service-oriented professionals to grow with us. Join our team and become part of an international hospitality group committed to excellence, professional development, and exceptional guest experiences.

Job Summary

The Finance Manager is responsible for the overall financial management, accounting operations, budgeting, forecasting, cost control, financial reporting, taxation, compliance, and internal controls of the hotel.

The position plays a key role in developing a financially disciplined culture by ensuring that department heads understand and take accountability for their budgets, revenue targets, operating costs, and overall financial performance. The Finance Manager also provides accurate financial analysis and strategic recommendations to support management decision-making and the long-term profitability of the property.

Duties and Responsibilities

A. Financial Management, Budgeting and Forecasting

• Manage the hotel’s daily finance and accounting operations.
• Prepare and review monthly, quarterly, and annual financial statements and management reports.
• Monitor revenue, operating expenses, cash flow, and profitability.
• Ensure accurate and timely month-end and year-end closing.
• Lead the preparation of the hotel’s annual operating and capital expenditure budgets in coordination with department heads.
• Monitor actual revenue and expenses against approved budgets and forecasts.
• Prepare rolling forecasts, cash-flow projections, and financial performance analyses.
• Investigate financial variances and coordinate appropriate corrective actions with department heads.
• Ensure that all financial information submitted to senior management is accurate, complete, and timely.

B. Revenue, Cash and Banking Controls

• Monitor daily hotel revenue from rooms, food and beverage outlets, events, and other services.
• Review daily revenue, cashier, and income-audit reports.
• Ensure the proper reconciliation of cash, credit-card transactions, property-management systems, and point-of-sale transactions.
• Monitor bank balances and ensure the timely preparation of bank reconciliations.
• Investigate revenue discrepancies, unrecorded transactions, financial irregularities, and potential revenue losses.
• Ensure that cashiering, refunds, discounts, complimentary services, rebates, and adjustments are properly authorized and documented.
• Establish effective controls over cash collections, petty cash, and other hotel funds.

C. Accounts Payable and Accounts Receivable

• Oversee supplier payments, accounts payable, and payment schedules.
• Monitor guest, corporate, travel agency, event, and other account receivables.
• Review aging reports and ensure the timely collection of outstanding balances.
• Ensure invoices, purchase orders, receiving reports, and payment requests have the required approvals and supporting documentation.
• Verify that payments are processed accurately and in accordance with approved credit terms and company policies.
• Maintain effective relationships with suppliers, corporate clients, banking partners, and other financial stakeholders.
• Ensure supplier and customer account reconciliations are completed regularly.

D. Cost, Inventory and Purchasing Controls

• Monitor hotel operating expenses and departmental costs.
• Review food, beverage, payroll, utility, procurement, and other significant operating expenses.
• Monitor food and beverage cost percentages, consumption, wastage, spoilage, and inventory variances.
• Ensure that regular inventories and physical counts are conducted and properly reconciled.
• Coordinate with Purchasing, Receiving, Stores, and operating departments to maintain appropriate inventory controls.
• Review supplier pricing and assist in evaluating quotations and major purchasing decisions.
• Recommend cost-saving measures that do not compromise service quality or the guest experience.
• Ensure compliance with the hotel’s purchasing, receiving, storage, and issuance procedures.

E. Payroll and Labour-Cost Management

• Coordinate with Human Resources and Payroll to ensure accurate and timely payroll processing.
• Review payroll expenses, overtime, allowances, incentives, benefits, and other employee-related costs.
• Monitor staffing and labour costs against approved budgets and business levels.
• Ensure payroll records and payments are properly reviewed, authorized, documented, and reconciled.
• Provide management with regular analyses of payroll and workforce costs.
• Ensure statutory deductions, employee contributions, and other payroll-related obligations are accurately processed and remitted.

F. Taxation, Compliance and Audit

• Ensure the accurate and timely preparation and filing of required financial, statutory, and tax reports.
• Ensure compliance with applicable accounting standards, tax regulations, company policies, and local legal requirements.
• Coordinate with internal and external auditors, tax consultants, banks, and government agencies when necessary.
• Prepare audit schedules and provide complete supporting documents during financial and operational audits.
• Monitor the implementation of audit recommendations and corrective action plans.
• Maintain complete, organized, and secure financial records in accordance with legal and company retention requirements.
• Remain updated on changes in accounting standards, taxation, financial regulations, and reporting requirements.

G. Internal Controls and Risk Management

• Develop, implement, and regularly review financial policies, procedures, and internal controls.
• Safeguard hotel funds, inventory, equipment, and other financial and physical assets.
• Identify financial, operational, compliance, and fraud-related risks.
• Investigate discrepancies, suspected irregularities, or control weaknesses and recommend corrective actions.
• Ensure proper segregation of duties and appropriate levels of financial authorization.
• Monitor compliance with approval limits, procurement procedures, credit policies, and expense controls.
• Support management in maintaining adequate insurance coverage and risk-management measures.

H. Team Management and Development

• Lead, supervise, and develop the Finance and Accounting team.
• Assign responsibilities and monitor the quality, accuracy, and timeliness of work.
• Establish clear performance expectations and conduct regular performance evaluations.
• Identify training and development requirements for finance employees.
• Promote accuracy, accountability, confidentiality, teamwork, and professionalism.
• Ensure appropriate staffing levels and coordinate recruitment requirements with Human Resources.
• Develop succession plans for key positions within the department.

I. Management and Strategic Support

• Provide financial analysis and recommendations to support operational and strategic business decisions.
• Work closely with the General Manager and department heads to improve revenue, control costs, and increase profitability.
• Assist management in evaluating capital expenditures, major purchases, contracts, projects, and investment proposals.
• Analyze the financial impact and expected return on proposed initiatives.
• Prepare financial information and presentations for senior management and ownership.
• Participate in management meetings and provide financial guidance on operational concerns.
• Perform other duties and responsibilities that may reasonably be assigned by the General Manager or senior management.

Qualifications

• Bachelor’s degree in Accounting, Finance, Management Accounting, Business Administration, or a related field.
• At least five to ten years of progressive experience in finance and accounting, preferably within the hotel or hospitality industry.
• At least three years of experience in a supervisory or managerial position.
• Strong knowledge of budgeting, forecasting, financial reporting, taxation, cost control, cash management, and internal controls.
• Experience with accounting software, enterprise resource planning systems, hotel property-management systems, and point-of-sale systems is an advantage. Preferably Oracle for ERP, Cloudbeds for PMS.
• Understanding of hotel operations, revenue streams, purchasing, inventory, payroll, and food and beverage cost control.
• Strong financial and analytical skills, with the ability to interpret financial reports and translate data into practical recommendations.
• Excellent leadership, communication, decision-making, organizational, and problem-solving skills.
• High level of integrity, professionalism, confidentiality, and attention to detail.
• Proficiency in Microsoft Excel and other standard business applications.
• Excellent command of written and spoken English; knowledge of additional languages is an advantage.
• Ability to work effectively within a multicultural and internationally oriented organization.

Working Conditions

• May require extended working hours during month-end and year-end closing, budgeting, audits, and financial-reporting periods.
• May be required to work during weekends or holidays depending on operational requirements.
• Requires strict confidentiality when handling financial, business, guest, and employee information.
• Requires frequent interaction with employees, suppliers, auditors, consultants, banking partners, government representatives, department heads, and senior management.
• May require travel depending on business and operational requirements.
• Must be willing and able to relocate overseas.