Finance Manager

Organization: Knott Scholarship Funds, www.knottscholar.org

Position Title: Finance Manager

Reports To: Executive Director

Schedule: Part-time, 20 hours per week, year-round, primarily remote

Resume and cover letter to: [email protected] Position Summary: The Finance Manager is responsible for the day-to-day financial administration, fiscal coordination, investment committee support, scholarship payment processing, budgeting, reporting, and records management across both Knott Scholarship Funds. This role supports both the Marion Burk Knott Scholarship Fund and the Marion I. and Henry J. Knott Scholarship Fund, each of which operates with separate boards, fiscal calendars, custodians, investment advisors, and accounting firms. This is a primarily remote position that requires in-person attendance at meetings one to two times per month at various locations throughout the Archdiocese of Baltimore. The role also requires approximately three weekend days and two weekday evenings per year, with corresponding flexibility in the workweek.

Essential Responsibilities Forecast and maintain proper balances in the Fund’s bank accounts.

Pay all expenses as they relate to the Knott Scholarship Funds Office and file accordingly.

Process monthly payroll for a staff of five and ensure withholding and quarterly tax reports are filed in a timely manner. Submit 403(b) contributions and employer match. Ensure compliance with safe harbor requirements and file the EFAST Form 5500.

Work collaboratively with independent accounting firms to compile quarterly financial statements, fiscal year-end financial statements, and required tax returns.

Interface with all schools and universities for tuition invoicing.

Prepare invoices and follow up to ensure 100% response.

Maintain ACH bank records.

Track ongoing Fund distributions and maintain and produce forecasts for distributions.

Manage relationships with investment advisory firms, custodian banks, and other business partners.

Oversee or process Fund payments through the custodian for all alternative investments, tuition invoices, and vendor payments. Maintain adequate records for these transactions.

Work with the Executive Director to prepare an annual office budget for review by the Finance Committee. Monitor budget performance quarterly.

Assist with coordinating Investment Subcommittee meetings. Prepare meeting minutes.

Support special projects and organizational events as assigned, including school visits, scholar events, service day/picnic support, and attendance at selected community or mission-related events.

Other duties as assigned.

Qualifications Bachelor’s degree in accounting, finance, business administration, or a related field.

At least five years of progressively responsible accounting, bookkeeping, finance, or nonprofit fiscal operations experience.

Strong understanding of accounting principles, reconciliations, internal controls, budgeting, payroll coordination, financial reporting, and record retention.

Experience with QuickBooks, Microsoft Office, electronic banking platforms, and payroll or retirement-plan administration platforms.

Ability to manage time-sensitive monthly, quarterly, annual, and fiscal-year deadlines with accuracy and attention to detail.

Strong written and verbal communication skills and the ability to coordinate professionally with schools, universities, board members, investment advisors, accounting firms, banks, vendors, and internal staff.

High level of discretion, judgment, confidentiality, professionalism, and personal integrity.

Comfort working in a small-office environment where responsibilities may include both financial management and hands-on administrative follow-through.

Knowledge of the Archdiocese of Baltimore and its schools is a plus.

Pay And Benefits The median annual pay range for this position is $60 to $64 dollars per hour for 1,000 hours worked annually (approximately 20 hours per week). This position comes with paid vacation and 403(B) retirement matching.

Application Deadline Consideration of applications will begin on October 9th. The posting may be closed at any time.

Application Instructions Interested applicants should email a cover letter and resume (saved as one PDF) to [email protected] On your cover letter, please address how your skills and experience relate to the position’s responsibilities. As we are a small office, we look forward to your email but are unable to respond to phone calls regarding this inquiry. Applicants who move forward in the process will be contacted directly and may be asked to participate in phone/video/in-person conversations, provide references, complete simulated work assignments, submit other work samples, or the like. The Knott Scholarship Fund is an equal opportunity employer.

Thank you for your interest!