Finance Manager

Finance Manager

Job Summary

The Finance Manager is responsible for leading the organization's financial planning, monthly results reporting across 5 pharmacies and 1 support office, budgeting, compliance, cash flow management, and operational finance activities across the organisation. The role ensures financial integrity, supports strategic decision-making, maintains statutory compliance, and drives continuous improvement of financial processes while partnering with operational teams to achieve business objectives.

Key Responsibilities

Financial Planning & Budgeting

• Lead the annual budgeting process across all pharmacies and support office departments.
• Coordinate quarterly budget reviews and monitor budget performance.
• Analyse financial results against budget and recommend corrective actions.
• Support strategic planning through financial forecasting and business analysis.

Financial Reporting & Performance Management

• Prepare accurate monthly, quarterly, and annual financial reports.
• Monitor profitability, gross margins, operating expenses, and overall financial performance.
• Produce management reports, KPIs, and financial dashboards.
• Analyse financial trends and identify opportunities to improve business performance.
• Provide financial insights and recommendations to executive management.

Financial Operations

• Oversee day-to-day financial operations across the organization.
• Ensure timely and accurate processing of financial transactions.
• Maintain effective financial controls and accounting procedures.
• Improve finance processes, systems, and standard operating procedures (SOPs).

Accounts Payable & Supplier Management.

• Oversee Accounts Payable operations.
• Ensure suppliers are paid accurately and on time.
• Manage supplier reconciliations and payment processes.
• Resolve invoice discrepancies and supplier queries.
• Maintain strong supplier relationships and effective cash flow management.

Payroll Oversight

• Review and approve payroll processing.
• Ensure payroll accuracy and compliance.
• Maintain payroll reconciliations and support payroll reporting.

Cash Management

• Manage cash flow forecasting and liquidity.
• Oversee petty cash administration and reconciliations.
• Monitor bank reconciliations and financial controls.

Financial Compliance & Audit

• Coordinate internal and external audit processes.
• Ensure compliance with accounting standards and statutory regulations.
• Prepare audit schedules and supporting documentation.
• Maintain strong internal control frameworks.

Taxation & Regulatory Compliance

• Oversee VAT submissions and statutory tax obligations.
• Ensure compliance with revenue authority requirements.
• Coordinate tax payments and statutory reporting.

Insurance & Risk Management

• Review and manage company insurance policies.
• Monitor financial risks and recommend mitigation strategies.
• Support business continuity through appropriate financial risk management.

Inventory & Pharmacy Financial Operations

• Monitor pharmacy inventory valuation and stock controls.
• Support inventory reconciliation and stock movement reporting.
• Ensure financial processes align with pharmacy operational requirements.

Business Partnership

• Provide financial support to operational management.
• Partner with department managers on financial planning and decision-making.
• Support cross-functional projects including acquisitions and business initiatives.
• Present financial information to senior leadership.

Financial Administration

• Oversee finance-related administrative functions including:
• Payment processing
• Customer and supplier account maintenance
• Billing and invoicing
• Credit card reconciliations.
• Expense management
• Contract administration
• Financial system maintenance
• Documentation and record keeping

Reporting & Governance

• Prepare Executive financial reports.
• Monitor financial risks and ensure appropriate governance.
• Ensure adherence to finance policies, SOPs, and internal controls.
• Support continuous improvement initiatives across the finance function.

Stakeholder & Contract Management

• Manage relationships with suppliers, auditors, financial institutions, and regulatory bodies.
• Key Relationship Manager with our 3rd party finance service provider
• Assist with supplier agreements, service contracts, and tender processes.
• Support grant administration and funding compliance where applicable.

Qualifications

Education

• Bachelor's degree in accounting, Finance, Commerce, or related field.

Experience

• 5-8 years' progressive finance experience.
• Experience in retail, pharmacy, healthcare, or multi-site operations is preferred.
• Experience managing budgets, financial reporting, audits, payroll, VAT, and cash flow.