Finance Manager

Position Summary

The Finance Manager is responsible for the day-to-day financial management, accounting, reporting, budgeting, and financial controls of the organization. Working closely with the Executive Director and department leaders, the Finance Manager ensures that financial information is accurate, timely, understandable, and useful for organizational decision-making.

Essential Responsibilities

Accounting and Financial Operations

• Manage the organization's day-to-day accounting and financial operations.
• Maintain an accurate general ledger and chart of accounts.
• Oversee accounts payable and accounts receivable.
• Ensure invoices, reimbursements, deposits, and payments are properly documented, approved, coded, and recorded.
• Perform or oversee monthly bank, credit card, investment, and balance-sheet reconciliations.
• Maintain accurate records of cash, receivables, prepaid expenses, fixed assets, liabilities, and other balance-sheet accounts.
• Ensure financial transactions are recorded in accordance with generally accepted accounting principles and nonprofit accounting practices.
• Maintain appropriate segregation of duties and internal financial controls.
• Monitor cash balances and short-term cash-flow requirements.
• Oversee payroll processing and recording, including employee benefits, reimbursements, workers compensation, and payroll tax.

Budgeting and Financial Planning

• Coordinate preparation of the organization's annual operating and capital budgets in collaboration with the Executive Director and department directors.
• Prepare periodic financial forecasts and recommend budget adjustments when appropriate.
• Develop cash-flow projections to identify anticipated funding needs or cash surpluses.
• Assist the Executive Director with multi-year financial planning and financial modeling.
• Provide financial analysis for new programs, staffing decisions, capital projects, and other major organizational initiatives.

Financial Reporting

• Prepare timely monthly financial statements, including Statement of Financial Position, Statement of Activities, budget-to-actual reports, cash-flow information, and other management reports.
• Assist the Executive Director and Board in understanding the organization's financial position and performance.
• Develop financial dashboards and other reporting tools as appropriate.

Grants, Contributions and Restricted Funds

• Maintain accurate accounting for restricted and unrestricted contributions and grants.
• Track grant revenues and expenditures by funding source, program, and restriction.
• Work with development and program staff to ensure grant expenditures comply with approved budgets and funder requirements.
• Reconcile development records with the general ledger on a regular basis.

Audit, Tax and Regulatory Compliance

• Coordinate preparation for the organization's annual financial audit or financial review.
• Assist the organization's CPA with preparation of IRS Form 990 and applicable state filings.
• Maintain financial records in accordance with organizational record-retention policies.
• Help ensure compliance with federal, state, local, grant, and contractual financial requirements.

Qualifications

• Bachelor's degree in accounting, finance, business administration, nonprofit management, or a related field preferred; equivalent professional experience will be considered.
• Minimum of three to five years of progressively responsible accounting or financial-management experience.
• Experience with nonprofit accounting essential.
• Working knowledge of generally accepted accounting principles and fund accounting.
• Experience with budgeting, financial forecasting, financial statements, reconciliations, accounts payable and receivable, and audit preparation.
• Experience managing restricted grants and contributions strongly preferred.
• Experience working with an independent auditor or CPA preferred.
• Strong proficiency with QuickBooks Online, Microsoft Excel, Google Sheets, and financial reporting systems.
• Ability to analyze financial information and explain it clearly to non-financial staff and Board members.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple deadlines and priorities independently.
• Demonstrated discretion in handling confidential financial and personnel information.
• Strong communication and collaborative problem-solving skills.

Pay: $28.00 - $34.00 per hour

Expected hours: 25.0 – 30.0 per week

Work Location: In person