Finance Manager

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

REPORTS TO: Executive Director
POSITION STATUS: Full-time, Exempt

The Finance Manager oversees the day-to-day fiscal operations of M&BPN, working closely with the Executive Director to maintain financial records in strict confidence and in compliance with Generally Accepted Accounting Principles (GAAP).

Primary Responsibilities:

1) Fiscal Management

Manage the Fund EZ accounting system; ensure accurate chart of accounts and allocation of income/expenses by grant funding.

Monitor expenditures; prepare monthly, quarterly, and annual financial reports.
Assist with development of annual program and agency-wide budgets.
Staff the Board Finance Committee: prepare materials, attend meetings, take minutes.
Comply with internal finance policies and procedures.
Support the annual audit: prepare financial documentation and ensure legal and contractual compliance.

2) Payroll

Process bi-weekly payroll via ADP; review timesheets and prepare documentation.

Maintain organized payroll records.

3) Employee Benefits Management

Stay informed on employee benefits and eligibility timelines.

Track and document PTO accruals (sick, vacation, personal, holiday).
Oversee 401K contributions and ensure timely payments.
Maintain accurate employee benefits files.

4) Revenue & Expenditures

Record accounts payable; issue payments per schedule.

Record revenue and verify alignment with grants/contracts.
Reconcile bank accounts monthly; submit reports for Executive Director approval.

5) Grants Management

Maintain contract and vouchering processes for all programs.

Ensure grant-specific tracking and cost allocation.
Prepare program-specific expense reports and vouchers per funder requirements.
Monitor budgets to ensure compliance and inform the Executive Director of adjustments.
Prepare final reconciliations and assist with new/renewal budget planning.
Maintain organized fiscal records for each grant/program, ensuring compliance with federal, state, and funder guidelines.

6) Contracted Services

Provide accounting services for the Association of Perinatal Networks of NY, maintaining all financial records.

7) Development Support

Work with the Development Coordinator to record and track donations and receipts.

8) Special Projects

Coordinate and support additional projects or duties as assigned by the Executive Director.

9) Professional Development

Attend relevant fiscal training and development opportunities as directed.

Qualifications & Expertise:

Required:

Bachelor’s degree in Accounting or Business Administration

3–5 years relevant experience in accounting, preferably in nonprofit, fund, or government sectors
Proficiency with Excel, Fund EZ, QuickBooks Online, or similar software
Current Notary certification (or within 60 days of hire)

Preferred Skills:

Strong knowledge of general accounting principles

Excellent organizational and math skills
Effective written and verbal communication
Ability to work independently

• Experience with accounting information systems