Finance Officer

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**Position Summary

The Finance Officer will be responsible for supporting and maintaining the financial operations of APDs Pune office. The role will involve bookkeeping, accounting records, accounts payable and receivable, bank reconciliation, cash-flow monitoring, payroll support, financial reporting, statutory compliance, audit support and grant-related financial documentation.

The Finance Officer will play an important role in ensuring that financial transactions and records are accurate, timely, properly documented and compliant with APDs financial policies and applicable regulations.

The ideal candidate will have strong accounting knowledge, excellent attention to detail, analytical ability and the ability to maintain financial information with a high level of confidentiality and accuracy.

**Key Responsibilities

**Accounting & Bookkeeping

• Maintain accurate and up-to-date financial records, ledgers, invoices, receipts and supporting documentation.

• Record financial transactions in the accounting system in accordance with organizational procedures.

• Ensure proper documentation and coding of expenses and transactions.

• Review financial documents for accuracy, completeness and appropriate approvals.

• Maintain organized physical and digital financial records.

  **Accounts Payable & Receivable

  • Process vendor invoices and ensure timely payments in accordance with approved procedures.

  • Track outstanding payments and receivables.

  • Follow up on pending collections and maintain appropriate records.

  • Verify supporting documents before processing financial transactions.

  • Coordinate with vendors and internal departments regarding payment-related queries.

    **Bank Reconciliation & Cash Management

    • Perform regular bank reconciliations and identify discrepancies.

    • Monitor cash balances and support cash-flow management.

    • Maintain records of petty cash and other financial transactions.

    • Ensure timely recording and reconciliation of financial transactions.

      **Financial Reporting

      • Assist in preparing monthly, quarterly and annual financial reports.

      • Prepare financial summaries and statements for management review.

      • Provide financial information and analysis to program and management teams as required.

      • Monitor expenditure against approved budgets and highlight significant variances.

      • Support financial forecasting and planning activities.

        **Budgeting & Grant Finance

        • Assist in preparing departmental and project budgets.

        • Track project and program expenditure against approved budgets.

        • Support grant-related financial reporting and documentation.

        • Maintain proper financial records for donor-funded projects.

        • Coordinate with program teams to ensure appropriate utilization and documentation of project funds.

        • Assist in preparing financial information required by donors and funding partners.

          **Payroll Support

          • Assist in monthly payroll preparation.
          • Verify payroll-related information and supporting documentation.
          • Coordinate with HR and management to ensure accurate and timely salary processing.
          • Maintain appropriate payroll records and confidentiality.****************

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