Finance Officer

Finance Officer

Job Description

Location              :British School of Kuala Lumpur Sdn Bhd

Job Purpose       :The Finance Officer will be responsible to coordinate the school’s finance department
                               responsibilities such as payment processing, month end closing, bank reconciliation etc.

Reporting To      :Head of Finance

OTHER KEY RELATIONSHIP

• School staff

• Finance team

• Parent

• Students

• Vendors

• Regional Finance team

KEY RESULT AREA

Month/Year end close

·       Assist to ensure that the accounts are close on timely basis

·       Assist to ensure all the month end/quarter end reports (if any) are prepare accurately and on timely basis

·       Ensure appropriate record keeping takes place.

·       Ensure effective communication within the finance team on deadlines etc

·       Regular review of policies and procedures.

·       Assist to liaise with auditors

·       Assist to prepare tax expenses details

·       Delivery of weekly/monthly KPIs

·       Feedback from Regional Team

Accounts Payable

·       Contribute to the operation and integrity of the departmental accounts payable system and ensure accounts
payable functions are delivered effectively and efficiently for supplier and staff.

·       Review all invoices for appropriate  documentation and approval prior to payment. Following up on original
invoices.

·       Ensure coding to accounts are accurate.

·       Processing payments based on payment cycle/timeline

·       Processing approved urgent payment requests as soon as possible

·       Conduct regular reviews of policies and procedures to identify issue or provide improvement to current
procedures and systems and continually review and update the process of accounts payment to ensure that
it meets Auditor requirement and is achieved with maximum efficiency.

·       Undertake a range of operational activities associated with accounts payable including providing an
escalation point for complex queries, providing advice to suppliers, vendors and staff, creditor file
maintenance, monthly reconciliations and other relevant duties as required.

·       Respond and reconcile vendor statements, research and correct discrepancies

·       Maintain the records of accounts payable by filing all source documents and system generated reports or
payment voucher and prepare reports and other documentation for management when requested.

·       Assist with other projects/tasks as needed/assigned

·       Assist in payment using school credit card.

·       To follow up on outstanding payments independently and pay close attention to all matters at hand.

·       Following up on annual payments renewal. Eg. Insurance payments.

·       Monitoring payment clearance.

·       Ensure payments are all taken up / paid according to supplier’s contractual value & period.

·       Ensure balance schedule always up to date.

·       Timely resolution of issues

·       Timely reply to emails

·       Feedback from vendors, service team

Bank Reconciliation

·       Assist to perform daily/monthly Bank reconciliation

·       Matching bank transactions in accounting system.

·       Inspecting on payment that has gone out but not taken up in accounting system.

·       Ensuring payments are cleared and followed up on.

·       Timely resolutions of issues

·       Timely reply to emails

Withholding tax

·       Ensure tax payment before due date

·       Prepare payments for all the withholding tax payment

·       Ensure all the documents are filed and kept for tax audit

·       Timely resolutions of issues

·       Timely reply to emails

·       Take a proactive approach to personal development planning using company toolkits and procedures as
appropriate.

·       Take ownership for personal development and works with Head of Finance to develop and implement a ?
focused and straightforward Personal Development Plan.

·       Take ownership for requesting feedback from others in a timely fashion.

·       Perform miscellaneous job-related duties as assigned or other duties as deemed necessary by Supervisor

·       Positive performance appraisal

Personal Specifications – Skills Knowledge And Experience

Qualifications

·       Minimum Professional Certificate, Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post-
Graduate Diploma/Professional Degree / ACCA or its equivalent

·       Experience/Knowledge/Skills

·       Minimum 2 year working experience in audit or Finance (handling payables).

·       IT literate and able to use MS Office 365 applications proficiently

·       Knowledge in ERP system will be an added advantage

·       Working knowledge and experience in procurement processes