Finance Officer

MINIMUM QUALIFICATION GUIDELINES

Bachelor’s degree in Accountancy or related course/program

Experience : At least 5 years’ experience in general accounting or 3 years in accounting of similar organization

Job Summary Effectively implements finance functions in the areas of financial reporting and funds management, financial risk management, financial accounting and legal and regulatory compliance requirements summarized thru the preparation of accurate and timely financial reports of accounts managed. Provides the foundation / management and funding agencies with significant information, including analysis and interpretation of financial transactions that are in conformity with the policies, systems and procedures of the foundation and the funding agencies

DUTIES and RESPOSIBILITIES

• Management Financial Reporting and Analysis
• Provides timely, accurate and analytical reports of handled accounts to help management in their decision-making process. Specific reports (as applicable or assigned) contain relevant information and analysis that facilitates decision making.
• Funds Management
• Ensures fund releases according to PBSP operating policies and Program Plan of Action (PPOA) stipulation.
• Monitors fund and budget balances to ensure project and general expenditures are within approved budget and fund availability including monitoring of bridge finance.
• Coordinates with program staff / operating units on financial systems and procedures for handled accounts, on reports, on needed information, on schedules and on allocation and disbursements of project funds / approved budgeted expenditures.
• Generates, prepares and checks monthly Budget Performance Reports (BPRs) and other related schedules / reports as required by management / units / funding agencies and provides significant information and analysis of handled accounts.Ensures that said reports are submitted on a timely basis to immediate superior and management
• Prepares analysis of handled accounts overall performance and renders appropriate recommendations for management action.
• Reconciles accounts with records of regional / field offices where applicable for handled projects and other accounts as assigned and ensures immediate disposition of reconciling items noted.
• Financial Accounting
• Reviews or approves recorded transactions from source documents (Official Receipt / Check Voucher).
• Makes thorough verification of all transactions in relation to: funds/ budget availability, accuracy of charging, authority / approval, mathematical accuracy, validity and completeness of supporting documents.
• Updates on a regular basis the computerized financial accounting system (GL / FL system).
• Reviews and validates journal entries for handled accounts as a result of review and analysis made.
• Updates and prepares transaction listings, subsidiary ledgers / records of handled accounts (restricted / fund / budget balances, receivables, payables etc) and reconciles them with balances of the general ledger control accounts and disposes reconciling items on a timely basis.
• Reviews monthly bank and fund / bank reconciliation statements on handled bank accounts.
• Ensures compliance with institutional external audit requirements.
• Ensures review and validation of project audit reports.
• Ensures verified transactions are in compliance with tax laws and regulations / grant agreements.
• Others
• Maintains an organized filing system for documents / records / reports related to handled accounts and inconformity with unit filing system.
• Provides direct assistance to external auditors in the audit of handled accounts for its timely completion and appropriate disposition of findings.
• Identifies areas for improvement or enhancement of financial policies, systems and procedures and recommends the same to the SFO and / or Finance Manager (FM).

4 Performs other tasks that may be assigned from time to time by the immediate supervisor and/or management.