Finance Officer

Finance Officer

We are seeking an experienced Finance Officer to join our Finance Team. This is more than a transactional finance role. Work includes financial reporting, budget support, month-end reconciliations, interpreting financial information, Accounts Payable and Accounts Receivable processing, and effective financial administration.

A qualification in Accounting, Finance or Business is highly preferred. Applicants should also have at least three years' finance or accounting experience and strong Xero and Excel skills.

Permanent Part-Time | 35 Hours per Week | 52 Weeks Per Year

Please visit our website https://www.papamoacollege.school.nz/our-people/#Employment-Opportunities to submit your application.

For further information, please contact Linda Horscroft or email [email protected]

Applications Close: Friday 30 October 2026 at 5.00 pm

Job Description

Responsible to:

• Principal
• Director Finance & Business Development

Key Working Relationships:

• Finance Team
• Key School Staff / Budget Holders
• Internal and External Stakeholders
• Parents / Caregivers
• Suppliers and Service Providers
• Financial System and Payment Platform Providers
• International Team

Purpose of the Role:

• To support the effective operation of the school’s finance function by delivering accurate, timely and high-quality financial administration and systems support.

• Contribute to financial integrity, efficient processes, budgeting support and month-end activities, operating with a high level of responsibility within delegated authority, consistent with the finance administration role.

Primary Responsibilities:

• Accounts Payable and Accounts Receivable processing and administration.
• Student finance, debt management and payment platform administration.
• International Programme financial support.
• Credit card reconciliations and reporting.
• Month-end finance support, fixed asset administration and budget assistance.
• Finance systems, process improvement and operational ownership.
• Support audit preparation and compliance activities.

Key Areas

Accounts Payable & Financial Processing

Expected Outcomes

• Ensure timely and accurate processing of invoices through Hubdoc, ApprovalMax and Xero including correct approvals, GL coding, GST treatment, budget and activity coding.

• Ensure invoices are processed in accordance with school policies, delegated authorities and financial procedures.

• Maintain accurate supplier records and resolve invoice, coding and payment issues within acceptable timeframes.

• Investigate, resolve and follow up invoice issues, coding discrepancies, supplier queries and processing exceptions in a timely manner.

Accounts Receivable, Student Finance & Debt Management

• Manage student payments, financial accounts and reconciliations within KAMAR and approved payment platforms (including Kindo if implemented).

• Process refunds and account adjustments in line with approval requirements and financial controls.

• Follow up overdue accounts, respond to payment queries and engage with parents/caregivers to support debt collection and cash flow management.

Credit Card Administration & Reconciliations

• Complete monthly credit card reconciliations ensuring receipts are obtained, uploaded and accurately recorded.

• Prepare monthly credit card reports for review and sign-off within reporting deadlines.

• Identify, investigate and resolve credit card discrepancies, outstanding receipts or transaction issues promptly.

• Maintain accurate reconciled records and ensure compliance with school procedures.

Month-End, Fixed Assets & Budget Support

• Assist with month-end and year-end finance processes including accrual journals and supporting reconciliations.

• Enter capital purchases into the fixed asset register ensuring accurate classification and supporting records are maintained.

• Assist with budget preparation and ongoing monitoring by providing accurate financial data and administrative support.

International Financial Support

• Provide financial support for the International Programme including invoicing, homestay payments and related reconciliations.

• Support ESchool platform with Xero and carrying out monthly reconciliations.

• Manage and monitor contingency payments and relate financial records ensuring accuracy and appropriate follow-up in a timely manner.

Financial Systems, Compliance & Reconciliations

• Maintain strong levels of financial accuracy, data integrity and system compliance across assigned responsibilities.

• Support effective use and ongoing administration of finance systems and platforms.

• Ensure all financial information is managed with confidentiality, professionalism and in accordance with school policies, procedures and delegated authorities.

Process Improvement, Initiative & Operational Ownership

• Demonstrate ownership and accountability for assigned responsibilities, ensuring work is completed accurately, efficiently and within agreed deadlines.

• Proactively identify opportunities to improve finance systems, workflows, controls and operational processes within delegated responsibilities.

• Contribute ideas and recommendations for improving efficiency, accuracy and financial administration practices.

• Support implementation of agreed process improvements, system developments and workflow enhancements.

Skills and Qualifications:

In conjunction with the latest Support Staff Collective Agreement: PART 3B: Administration Support Staff Remuneration – Work Matrix Table:

Key Attributes:

• Relevant tertiary qualification in Accounting, Finance or Business Administration (or equivalent experience).

• Minimum 3+ years’ experience in finance, accounting and administration, preferably within an educational setting.

• Strong understanding of accounting principles and financial administration, including general ledger coding, GST treatment, reconciliations, accounts payable, accounts receivable and financial reporting support.

• Proficiency in financial software including financial software such as Xero, Hubdoc, ApprovalMax, and school/student management systems such as KAMAR, Kindo, ESchool or equivalent.

• Excellent communication and interpersonal skills, with the ability to engage effectively with staff, parents/caregivers, suppliers and external stakeholders.

• High level of financial accuracy, attention to detail and data integrity, with the ability to manage competing priorities and meet deadlines.

• Confident user of excel, word, google docs and google sheets.

• Excellent communication and interpersonal skills, with the ability to engage effectively with internal and external stakeholders.

• Ability to work independently and collaboratively demonstrating initiative, accountability and sound judgement.

• High level of confidentiality, professionalism and integrity at all times.