Finance Officer

Finance Officer - is responsible for managing, monitoring, and recording an organization's financial transactions. The role involves handling budgets, payments, expenses, financial reports, and accounting records to ensure that the company's finances are accurate, organized, and properly managed.

Duties and Responsibilities:

1. Financial Management

1. Monitor daily financial transactions, including income, expenses, payments, and collections.
2. Ensure that company funds are used properly and in accordance with approved budgets.
3. Maintain accurate and updated financial records.
4. Monitor the organization's financial position and cash availability.
5. Assist management in financial planning and decision-making.
6. Identify financial discrepancies and report unusual transactions to the immediate supervisor.
7. Recommend improvements to financial procedures and controls.

2. Budget Preparation and Monitoring

1. Assist in preparing annual, monthly, and departmental budgets.
2. Monitor actual expenses against approved budgets.
3. Review budget requests and verify the availability of funds.
4. Identify budget variances and investigate significant differences.
5. Prepare budget utilization and expense monitoring reports.
6. Coordinate with department heads regarding budget requirements.
7. Recommend cost-saving measures to improve financial efficiency.

3. Accounting and Bookkeeping

1. Record and classify financial transactions accurately.
2. Maintain accounting journals, ledgers, and supporting financial documents.
3. Verify invoices, receipts, vouchers, and other financial records.
4. Prepare journal entries and assist with month-end and year-end closing.
5. Reconcile financial records and correct discrepancies.
6. Ensure that financial transactions are recorded in a timely manner.

4. Accounts Payable and Payment Processing

1. Receive, review, and verify supplier invoices and payment requests.
2. Check supporting documents, purchase orders, and approval signatures.
3. Prepare payment vouchers, checks, and bank transfer requests.
4. Process approved payments within established deadlines.
5. Monitor outstanding payables and upcoming payment schedules.
6. Coordinate with suppliers and internal departments regarding billing discrepancies.
7. Ensure that payments comply with company policies and authorization procedures.

5. Accounts Receivable and Collection

1. Monitor customer accounts and outstanding balances.
2. Prepare invoices and billing statements when assigned.
3. Record and verify customer payments and collections.
4. Follow up on overdue accounts and coordinate collection activities.
5. Reconcile customer accounts and investigate payment discrepancies.
6. Prepare accounts receivable aging reports.
7. Submit collection updates to management.

6. Cash Flow and Cash Management

1. Monitor daily cash balances and available funds.
2. Prepare cash flow forecasts and cash position reports.
3. Monitor incoming collections and outgoing payments.
4. Ensure sufficient funds are available for approved operating expenses.
5. Monitor petty cash, cash advances, and liquidations.
6. Coordinate authorized banking transactions and fund transfers.
7. Investigate cash shortages, overages, and discrepancies.

Job Requirements and Qualifications:

• Bachelor's degree in Finance, Accounting, Financial Management, Business Administration, or a related field.

• Knowledge of accounting principles, financial management, and bookkeeping procedures.

• Additional training or certification in accounting, finance, or financial management is an advantage.

• CPA (Certified Public Accountant) qualification is an advantage for positions requiring advanced accounting expertise, but is not always mandatory.

• At least 3–5 years of relevant experience in finance, accounting, bookkeeping, or financial administration is preferred.

• Experience in preparing financial reports, monitoring budgets, and handling financial transactions.

• Experience in bank reconciliation, accounts payable, and accounts receivable.

• Familiarity with financial documentation, payment processing, and audit preparation.

• Knowledge of financial reporting and basic accounting procedures.

• Proficiency in Microsoft Excel, Word, and other office applications.

• Knowledge of budgeting, cash flow monitoring, and expense control.

• Ability to prepare financial statements, reports, and transaction summaries.

• Understanding of tax documentation and applicable financial regulations.

• Interested candidates to be assign here at Las Casas Filipinas de Acuzar - Bagac, Bataan.

• Can start ASAP.