Finance Operations & Administration Specialist (On-Site)

Join Mindsite as a Finance Operations & Administration Specialist Are you highly organized, detail-oriented, and comfortable managing both financial operations and day-to-day office needs? Mindsite is looking for a Finance Operations & Administration Specialist to support our finance processes, manage office operations, coordinate requests, and ensure that our administrative workflows run smoothly.

What We’re Looking For

• 1+ years of experience in finance operations, accounting support, office administration, or a similar role.
• Basic knowledge of invoices, expenses, payments, and financial documentation.
• Strong organizational skills with close attention to detail.
• Ability to manage multiple tasks, stakeholders, and deadlines simultaneously.
• Proficiency in Google Sheets, Microsoft Excel, Google Drive, and similar productivity tools.
• A proactive and solution-oriented mindset with a strong sense of ownership.
• Strong communication and coordination skills when working with employees, suppliers, accountants, and external consultants.
• Fluency in Turkish and sufficient English proficiency to review invoices, documents, and basic written communication.

You Will

• Record all expenses and link receipts, invoices, and supporting documents in the relevant systems.
• Prepare expense forms to collect missing receipts and documentation.
• Support the documentation and operational processes related to corporate credit cards and company expenses.
• Manage small and medium-sized company purchases, including office supplies, equipment, software tools, and employee-related needs.
• Coordinate the preparation and delivery of equipment, and onboarding materials.
• Maintain accurate records of company assets and equipment.
• Manage the day-to-day operations of the office, including supplies, deliveries, maintenance.
• Coordinate domestic and international shipments and track incoming office deliveries.
• Prepare company documents requested for employee visa applications, excluding payroll-related documents.
• Organize and maintain physical and digital company documents, contracts, invoices, and supporting records.
• Manage communication and operational follow-up with incentive consultants.
• Track grant applications, deadlines, required documentation, payments, and outstanding action items.
• Work closely with the Finance, People, Accounting, and other teams to ensure operational requests are completed accurately and on time.

What We Offer

• Competitive Compensation: Salary indexed to foreign currency rates, plus performance-based bonuses.
• Flexible Benefits: Health insurance, Apple devices, meal cards, therapy and wellness reimbursements, and more.
• Time Off That Respects You: 10 vacation days in your first year plus birthday leave
• A Culture That Builds Leaders: Join a driven and collaborative team shaping the future of e-commerce with industry leaders such as P , Unilever, and Colgate-Palmolive.
• Endless Learning Opportunities: Take ownership of diverse operational processes and develop your experience across finance, administration, grants, and company operations.

About Mindsite Mindsite is a fast-growing SaaS company helping brands win online through actionable e-commerce analytics. From product availability and pricing to visibility and sentiment, we empower leading FMCG companies with insights that fuel growth.

Ready to make an impact? We can’t wait to see what you bring!