Finance Operations and Controls Analyst

Title: Finance Operations and Controls Analyst

Location:Toronto, ON (Onsite)

2 5 Years Experience

Employment Type: Contract

Job Summary

Innova Software Services Inc. is seeking a detail-oriented Finance Operations and Controls Analyst for an onsite opportunity in Toronto, Ontario.

The ideal candidate will have 2 5 years of experience in finance operations, cash accounting, accounts payable, payment processing, financial reconciliations, audit support, compliance, and risk controls.

This position requires strong analytical capabilities, advanced Microsoft Excel skills, experience with Oracle ERP, and the ability to manage high-volume financial transactions in a fast-paced environment.

Key Responsibilities

Finance Operations and Payment Processing

• Process and reconcile payments, including cheques, wire transfers, intercompany transfers, and other payment channels.
• Manage high-volume accounts payable and invoice processing activities.
• Perform daily cash balancing and ensure accurate transaction posting.
• Investigate and resolve payment discrepancies, invoice exceptions, credit card chargebacks, and suspense items.
• Verify invoice coding, approvals, supporting documentation, and three-way matching.
• Respond to vendor and internal stakeholder inquiries regarding invoices, payments, and account balances.

Financial Reconciliations and Reporting

• Perform bank, accounts receivable, vendor statement, suspense account, and general ledger reconciliations.
• Prepare month-end journal entries, financial schedules, and supporting reports.
• Investigate account variances and resolve outstanding reconciliation items.
• Support month-end closing activities and financial analysis.
• Prepare management reports, operational metrics, and ad hoc financial analysis.

Audit, Compliance and Risk Controls

• Support internal and external audits by preparing documentation, transaction samples, and control evidence.
• Assist with SOX control testing, compliance monitoring, and audit readiness.
• Identify financial control gaps, operational risks, and process inefficiencies.
• Recommend corrective actions and improvements to internal controls.
• Maintain accurate records and ensure compliance with established accounting policies and procedures.

Process Improvement and Collaboration

• Identify opportunities for workflow standardization, automation, and continuous improvement.
• Participate in system enhancements, integration testing, and process optimization initiatives.
• Collaborate with accounting, finance, operations, and shared services teams.
• Maintain shared mailboxes and respond to financial inquiries professionally and promptly.
• Support special projects and cross-functional business initiatives.

Required Qualifications

• Post-secondary degree or diploma in Accounting, Finance, Business Administration, or a related discipline.
• 2 5 years of experience in finance operations, accounting, accounts payable, cash operations, shared services, or compliance.
• Strong understanding of payment processing, financial reconciliations, accounts payable, and general ledger accounting.
• Experience with financial controls, audit documentation, and compliance processes.
• Advanced proficiency in Microsoft Excel, including pivot tables, lookups, macros, and data analysis.
• Experience working with Oracle ERP.
• Strong understanding of invoice processing, three-way matching, and discrepancy resolution.
• Excellent attention to detail, accuracy, and analytical problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.

Preferred Qualifications

• Experience with AS400, V21, SGI, Maestro, or similar financial systems.
• Knowledge of automated accounts payable workflows and OCR technologies.
• Experience with Microsoft Access and other Microsoft Office applications.
• Experience with SOX compliance, risk assessments, and internal control testing.
• Experience with system integration testing and process automation.
• Previous experience in a high-volume shared services environment.
• Bilingual communication skills in English and French.

Key Skills

Cash Accounting | Accounts Payable | Payment Processing | Financial Reconciliation | Oracle ERP | Advanced Excel | General Ledger | Month-End Close | SOX Controls | Audit Support | Risk Management | Financial Reporting | Process Improvement