Finance Operations Coordinator

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

The Central Billing function strives to provide outstanding service to the Firm’s partners, clients, and others within the Firm; therefore, the candidate must be very flexible and highly committed to quality, customer service, teamwork, and supporting Firm and department goals in a fast-paced environment.

Based in Los Angeles, Orange County, New York, or Washington D.C., the Finance Operations Coordinator will be responsible for providing support to the Billing team.

This role reports to the Legal Finance Operations Manager.

Responsibilities Include

Partner Inventories:

• Researching and settling work-in-progress (WIP) and on-account inventories for partners as requested by Legal Finance Operations Manager.
• Conducting regular reviews of partner inventory aging reports to identify balances requiring action, escalation, or resolution.
• Assisting management with obtaining information on WIP, A/R, on-account, and trust balances and recommending appropriate actions, including write-offs, transfers, and/or billing/collections opportunities.
• Coordinating with Billing Team to apply on-account balances towards WIP and outstanding balances.
• Supporting the escalation process for unresolved or problematic inventory, including preparation of supporting documentation for write-off approvals.
• Assisting with inventory reconciliation and clean-up related to partner departures, lateral transitions, or matter transfers.
• Monitoring and tracking the status of escalated inventory items through resolution, ensuring timely follow-up in accordance with firm policy.
• Collaborating with Finance, Collections, New Matters, and Pricing teams to facilitate accurate inventory management and support coordinated resolution of complex billing matters.
• Participating in ad hoc projects as requested by Legal Finance Operations Manager.

Qualifications

• Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail, and the ability to work well under pressure.
• Position requires outstanding written and verbal communication skills and excellent organizational skills.
• Applicant should possess an analytical mindset and should have the ability to understand, execute, and communicate complex fee agreements.

Experience

• A Bachelor’s degree in Business, Accounting, Finance, or related field is required.
• Minimum of two years prior experience in legal billing, pricing, or finance is required.
• Candidate must have strong technology skills, including MS Office Suite (with an emphasis on Excel), and an ability to leverage technology in work processes.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits

The annual compensation range for this position is $70-95k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.