FINANCE + OPERATIONS EXECUTIVE ADMIN ASSISTANT // FT

At ONYX + ALABASTER, we believe that your purpose is where your skills, passions, and talents collide. We believe that creating design, coffee, and events can change lives through everyday experiences. Working on our team is not for the faint, fearful, or selfish. It is for the courageous, the fierce, and the friendly. We're looking for people who love people, enjoy exceptional service, and love doing something that matters with excellence.

FINANCE + OPERATIONS EXECUTIVE ADMIN ASSISTANT // FT

We are seeking a highly organized, trustworthy, detail-oriented Finance + Operations Executive Administrative Assistant to directly support the CFO/COO of a growing luxury interior design firm. This is a key operational role for someone who enjoys working with numbers, creating order, managing details, and helping leadership stay organized and ahead of deadlines.

Compensation:Salary + full benefits

Experience Required:

• Previous bookkeeping, accounting support, office management, or executive administrative experience required.
• Strong proficiency with Excel and/or Google Sheets; experience with QuickBooks accounting or bookkeeping software preferred.
• Experience in interior design, construction, architecture, retail, hospitality, or another project-based business is a plus.
• Bachelor's in business, finance, or accounting is a plus.

Key Responsibilities:

Bookkeeping & Financial Administration

• Maintain accurate and organized financial records and bookkeeping.
• Process, track, and organize vendor invoices, bills, payments, and receipts.
• Reconcile bank accounts and credit card accounts.
• Assist with monthly financial reporting and preparation of information for the CFO/COO.
• Track outstanding invoices, payments, reimbursements, and other financial items requiring follow-up.
• Track vendor invoices, client payments, purchase orders, deposits, balances, shipping charges, and related documentation.

Operational Administrative Support

• Provide direct administrative support to the CFO/COO.
• Manage calendars, appointments, meetings, reminders, and deadlines.
• Prepare spreadsheets, reports, meeting materials, and internal documents.
• Assist with scheduling, coordination, and action items across leadership, operations, design, procurement, and hospitality teams.
• Run off-site errands as needed for client and company projects + events.
• Provide additional administrative support for Onyx + Alabaster Home Market and Onyx + Alabaster Coffee Lounge, supporting the CFO/COO in their responsibilities.